Reporting Relationships

Reports to Project Manager

Roles reporting to position None

The approximate number of reports 0

Essential Functions
- Lead distribution organization, including planning, logistics, warehousing, and documentation.
- Support and lead community and stakeholder meetings by arranging logistics, recording attendance, and taking notes.
- Lead submission of project data, routine reports, and external reporting such as OCHA updates.
- Support and lead on day-to-day operational priorities as assigned by Project Manager.
- Support field assessments by preparing materials, collecting accurate information, and organizing notes and records.
- Assist community outreach, beneficiary registration, verification, scheduling, and follow-up.
- Provide clear, respectful information in Spanish about activities, timelines, selection processes, and feedback channels.
- Collect community feedback and assist with follow-up, monitoring visits, and post-distribution monitoring.
- Enter and check program data in Kobo, Google Sheets, or other systems,



flagging missing or incorrect information.
- Maintain organized paper and electronic records, including forms, lists, attendance, photos, and distribution records.
- Support procurement administration by gathering vendor information or quotations, filing documents, and checking deliveries under supervision.
- Support warehouse tasks, including loading, counting, labeling, packing, organizing items, and updating movement records under supervision.
- Follow safety, security, safeguarding, Code of Conduct, data protection, and personal protective equipment procedures.
- Travel to project locations, work outdoors, and adapt to changing priorities and schedules.
- Other duties as required.

Position Requirements

Education Bachelor’s degree or equivalent practical experience. Related education or training is preferred but not required.

Related Experience 1+ years experience in project management and coordination or humanitari

📌 Project Assistant (Colombia)
🏢 All Hands and Hearts Smart Response
📍 Colombia