Marketing Event Specialist

? On-site (Medellín, Bogotá, Cali, Bucaramanga, Barranquilla, Armenia, Ibagué; Colombia)

? Schedule: Monday–Friday, 9:00 a.m. – 6:00 p.m. EST

ABOUT THE ROLE

We are looking for a detail-oriented Marketing Event Specialist to support the execution of tradeshows, conferences, sponsorships, and brand awareness initiatives. This role requires a strong mix of project management, event coordination, and operational discipline, with a focus on ensuring seamless execution across multiple events and stakeholders.

You will report directly to the Marketing Manager and play a key role in keeping event operations organized, on time, and within scope. Your work will ensure that all event-related deliverables, logistics, and communications are properly managed to maintain execution excellence and support overall marketing goals.

REQUIREMENTS

- 2–3 years of experience in event coordination, preferably in marketing events, tradeshows, or sponsorships

- Proven experience managing projects, timelines, and deliverables using tools like Wrike, Asana, Monday.com, or similar

- Advanced English level (C1+) with strong written and verbal communication skills

- Experience with budget tracking, invoice processing, and financial documentation

- Strong organizational skills with the ability to prioritize tasks and meet tight deadlines

- High attention to detail and ability to maintain accurate documentation and reporting

- Portfolio of projects demonstrating hands-on event coordination experience (required)

RESPONSIBILITIES

Event Planning & Execution

- Support the end-to-end planning and execution of tradeshows, conferences, and sponsorships

- Coordinate logistics,



deadlines, and deliverables with event organizers and internal stakeholders

- Maintain event portals and ensure all required materials are submitted accurately and on time

Project Management & Tracking

- Manage event-related projects in Wrike or similar tools, including timelines, tasks, and status updates

- Update project plans and provide regular reporting on progress, risks, and blockers

- Ensure deliverables are completed within scope and aligned with overall marketing objectives

Budget & Documentation Control

- Track event budgets, process invoices, and maintain accurate financial records

- Organize and maintain documentation related to contracts, logistics, and deliverables

- Ensure all event documentation is accessible, structured, and audit-ready

Stakeholder & Vendor Coordination

- Collaborate with internal teams and external vendors to ensure smooth execution

- Communicate timelines, requirements, and expectations clearly across stakeholders

- Build strong working relationships to support alignment and delivery quality

Process Improvement & Operations

- Identify inefficiencies in event workflows and propose process improvements

- Support the standardization of event and sponsorship procedures

- Stay updated on best practices through trainings and webinars to improve execution quality

WHAT SUCCESS LOOKS LIKE

- Events are delivered on time and within budget; all deliverables meet quality and brand standards

- Project timelines are consistently met; stakeholders are aligned and well-informed throughout execution

- Processes become more efficient over time; documentation and workflows are standardized and scalable

📌 Event Marketing Specialist (Medellín)
🏢 Importante empresa
📍 Medellín