About you:
As a Production Coordinator, you'll keep creative work moving. You'll manage a flow of assets between copywriters, designers, and motion designers, making sure every file is where it needs to be, in the right version, at the right time. You understand how creative teams work, you catch problems before they become delays, and nothing gets lost on your watch. This is an entry-level role. You don't need years of production experience. You need to be exceptionally organized, genuinely reliable, and the kind of person who closes loops without being asked twice. If you want to build a career in production, this is the seat where you learn how it actually runs.
Responsibilities include but are not limited to:
Payroll and Wrapbook
- Own the payroll cycle in Wrapbook: project setup, onboarding, timecard collection, review, and submission
- Verify timecards against deal memos and approved rates; catch and resolve discrepancies before they hit payroll
- Handle final payments, kit fees, reimbursements, and wrap close-out
- Be the person crew come to with payroll questions
Crew and vendor onboarding
- Send, track, and complete start work packets for every crew member — tax forms, I-9 verification, direct deposit, policy sign-offs
- Manage loan-out documentation, COIs, and vendor setup
- Issue and track deal memos and rate confirmations so terms are documented before day one
- Keep the onboarding tracker current so we always know who's ready to work and who's blocking
Receipts and reconciliation
- Process and code card transactions, petty cash, and reimbursements to the right project and budget line
- Chase down missing receipts and reconcile weekly rather than at wrap
- Route vendor invoices for approval and hand off cleanly to accounting
- Maintain cost trackers and give producers a current view of budget vs. actuals
Coordination and follow-ups
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- Run the follow-up system: every open item has an owner, a next step, and a date
- Manage calendars, holds, travel,
📌 Production Coordinator (Bogotá)
🏢 WITHIN
📍 Bogotá