Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours
We are seeking a detail-oriented and organized Logistics & Trade Compliance Coordinator – Controlling to support the accurate processing, validation, and control of supplier invoices within our Logistics & Trade Compliance area. This role will be responsible for ensuring invoices meet established requirements, maintaining proper documentation and traceability, coordinating their submission to Accounting, and following up on the processes associated with supplier payments.
What's unique about this job (What you’ll do)
- Receive and review invoices from different suppliers within the Logistics & Trade Compliance area.
- Validate supplier rates against rate sheets and agreed commercial conditions.
- Register and maintain invoice information in internal control files, including invoice controls, STR, Transfer files, and other tracking tools.
- Ensure invoices are properly documented and processed according to established procedures.
- Process invoices through the CEN financial platform and ensure receipt acknowledgements are obtained.
- Verify the proper receipt of orders in AS400 and complete cost registration and reporting activities.
- Upload supporting documentation to DocuSign and coordinate the required internal approvals.
- Notify the Accounting team of processed invoices and follow up on their proper receipt and processing.
Reporting & controlling
- Prepare and consolidate required reports, including monthly STR reports, provisions, comparisons, and variance analysis.
- Maintain accurate and up-to-date records to ensure proper traceability of invoices and related processes.
- Identify and follow up on discrepancies