Midfield Realty is a commercial real estate brokerage looking for a detail-driven Transaction Coordinator to own the paperwork, documentation, and closing process behind every deal—from the moment we take a listing through the day it closes.

About the Role

You'll be the main point of contact for sellers on all things documentation—collecting financials, building the deal file, keeping the data room current, and steering each transaction through contracts, inspections, appraisal, and closing. This is a behind-the-scenes, high-trust role: sellers, buyers' lenders, title companies, and our internal team will all be relying on you to keep every deal moving and every deadline covered.

What You'll Do

- Serve as the seller's single point of contact for all listing and closing documentation.
- Collect and organize seller financials and property information—T12, rent roll, P&L;, CapEx history, leases, and public records data.
- Build the Listing Info Sheet, deal folder, data room, and CRM profile for each new listing.
- Schedule property photography and other early-stage logistics with owners.
- Keep the data room current throughout the marketing period and send sellers a weekly status update.
- Manage incoming Letters of Intent (LOIs), coordinating proof of funds and getting terms to the seller.
- Once an offer is accepted, gather contact information for the title company and both parties' attorneys,



confirm receipt of the earnest money deposit (EMD), and build a working relationship with the buyer's lender.
- During the inspection period, verify T12 and rent roll figures against receipts or tax returns, and coordinate every inspection with the buyer and broker.
- Schedule the appraisal and closing, and confirm the lender, title company, buyer, and seller all have what they need before closing day.
- Send closing wiring instructions to the title company and notify the internal sales team once a deal closes.
- Flag anything outside the seller's information sheet to the broker, and get sign-off before uploading loan documents or bills.

What We're Looking For

- Real estate experience—transaction coordination, closing coordination, escrow, title, or a related brokerage/back-office role.
- Strong written and spoken English—you'll be communicating directly with sellers, lenders, and title companies.
- Excellent organization and follow-through; comfortable juggling multiple deals and deadlines at once.
- Sharp attention to detail—this role owns accuracy on financial documents and closing logistics.
- Comfortable working across multiple software tools: CRMs (e.g., Follow Up Boss), task management platforms, spreadsheets, Google Drive/Google Workspace, DocuSign, and similar document/e-signature tools.
- Available 9:00 AM–5:00 PM EST, Monday through Friday.

📌 Transaction Coordinator (Colombia)
🏢 Midfield Realty
📍 Colombia