Apply here: https://wisevas.io/work-with-us

Executive Assistant (Construction & Operations) – 100% Remote

We are looking for a highly organized and proactive Executive Assistant to provide administrative and operational support within the construction industry. This role is idóneo for someone who understands construction workflows, can coordinate with architects and contractors, and is comfortable managing RFPs, contracts, logistics, and multiple moving priorities.

About the Role

You’ll provide hands-on executive and administrative support while assisting with day-to-day construction operations. Your responsibilities will include inbox management, logistics and warehouse coordination, RFP and contract support, CRM management, and project workflow tracking. Previous construction industry experience is important, with a strong preference for candidates who have an architecture background or experience working directly with architects and contractors.

Responsibilities

- Manage inboxes, correspondence, follow-ups, and day-to-day administrative tasks.
- Organize priorities, open items, documents, and recurring follow-ups.
- Support executive scheduling and general administrative coordination.
- Coordinate deliveries, warehouse activities, and operational logistics.
- Track delivery schedules and follow up on outstanding logistics items.
- Assist with Requests for Proposals (RFPs), including organizing requirements, documentation, deadlines, and responses.
- Support contract administration and maintain organized contract documentation.
- Coordinate and communicate with architects, contractors, vendors, and other project stakeholders.




- Track project-related requests and ensure action items continue moving forward.
- Maintain accurate client, project, and communication information in GoHighLevel.
- Manage tasks, project information, and workflows through JobTread.
- Maintain organized digital files and project documentation.
- Monitor deadlines and proactively follow up on missing information or outstanding tasks.
- Support additional construction, project, and operational activities as needed.

What We're Looking For

- Previous Executive Assistant, Administrative Assistant, Operations Assistant, or Project Coordinator experience.
- Previous experience working in the construction industry is strongly preferred.
- Architecture experience or an architecture-related background is a strong plus.
- Experience working directly with architects, contractors, vendors, and other construction professionals.
- Understanding of Requests for Proposals (RFPs) and the ability to support the RFP process.
- Experience working with contracts and project-related documentation.
- Understanding of construction or project workflows and terminology.
- Experience coordinating deliveries, vendors, warehouses, or operational logistics.
- Familiarity with GoHighLevel (GHL) for CRM management.




- Familiarity with JobTread for construction/project management is strongly preferred.
- Strong inbox, documentation, and administrative management skills.
- Excellent organization and attention to detail.
- Strong follow-through and ability to manage multiple priorities simultaneously.
- Strong written and verbal English communication.
- Proactive and able to work independently without constant supervision.

Do NOT Apply If

- You have no experience supporting construction, architecture, or a closely related industry.
- You are unfamiliar with RFPs, contracts, or construction-related documentation.
- You are uncomfortable communicating with architects, contractors, and vendors.
- You struggle with logistics, coordination, or managing multiple deadlines.
- You require constant reminders to follow up on outstanding items.
- You are uncomfortable learning or working with CRM and construction management platforms.
- You are looking for a purely calendar/inbox-based Executive Assistant role without operational responsibilities.

Apply here: https://wisevas.io/work-with-us

This is an external position to work at a WiseVAs client. Considering that the management of job positions is entirely handled by the hiring companies, and that WiseVAs operates solely as an intermediary between the candidate and the hiring company, the submission of proposals by candidates does not guarantee employment. Similarly, candidates acknowledge and authorize the storage of resumes and proposals in WiseVAs's database, as well as the receipt of messages, emails, and calls offering new job positions and opportunities.

📌 Executive Assistant (Construction & Operations) – 100% Remote (Colombia)
🏢 WiseVAs | Virtual Assistants
📍 Colombia