Key Responsibilities
Document Formatting & Quality Assurance
Format a wide range of HSSEQ documentation, including:
- Policies
- Procedures
- Guidelines
- Work Instructions
- Job Safety Analyses (JSAs)
- Workflow Diagrams
- Forms and Templates
Apply approved corporate and branded templates to ensure consistency in layout, structure, format, and presentation.
Proofread and format documents prior to publication to ensure professionalism, accuracy, and consistency.
Ensure high standards of document quality and visual presentation.
Perform document quality reviews to verify formatting compliance and readability.
Maintain consistency in document structure across all documentation types.
Utilize advanced Microsoft Word capabilities, including:
- Styles and Templates
- Headings
- Pagination
- Tables
- Cross-Referencing
- Table of Contents Management
Support documentation activities using Microsoft Excel, PowerPoint, SharePoint, and Microsoft Teams.
Assist with workflow diagrams and process documentation using Microsoft Visio when required.
Document Administration & Control
Apply document control best practices to ensure effective governance and maintenance of HSSEQ documentation.
Assign and maintain document numbering and revision controls in accordance with established procedures.
Track document updates, revisions, approvals, and publication status.
Maintain organized electronic document repositories within SharePoint and Teams environments.
Ensure original and revised document versions are correctly identified and archived.
Support document lifecycle management activities.
Monitor document update schedules and ensure documentation remains current and compliant.
Maintain accurate records related to document revisions and approvals.
Support continuous improvement initiatives related to document governance processes.
Translation Support (English ? French)
Provide first-level English-to-French translation support for bilingual document preparation.
Support French-to-Englis