Our Company

At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries. Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.

What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture. Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.

The Role:

We’re seeking an Executive Operations Coordinator to provide high-level administrative and operational support to the Founder of a growing, fully remote behavioral health consulting company.

This role is designed for a highly organized, proactive, resourceful, and tech-savvy professional who can seamlessly balance executive support, internal operations, people coordination, recruiting, systems management, and special projects.

You’ll play a key role in keeping the company organized and moving forward by managing priorities, improving processes, coordinating internal operations, supporting employees, researching solutions, and taking ownership of projects from start to finish

Location: Must be in Colombia – Remote.

Environment: Colombian and International Teams.

Language: Advanced English (B2+ - C1).

Shcedule: Monday to Friday – 8:00 AM – 5:00 PM

Timezone: PST

Contract: Non-fixed Term Colombian Contract.

Salary: 4.000.000 COP

Requirements:

- Education: Bachelor’s degree in Business Administration, Operations, Human Resources,



Communications, or a related field is preferred.
- Experience: 2+ years of experience in executive support, operations coordination, administrative operations, recruiting, people operations, or a similar role.
- Skills: Strong organizational and time-management skills, advanced English communication, excellent written and verbal communication, proficiency with business software and productivity tools, ability to learn new systems quickly, basic troubleshooting skills, research and analytical abilities, and familiarity with AI-powered tools.
- Characteristics: Highly proactive, resourceful, detail-oriented, adaptable, discreet, trustworthy, accountable, solution-oriented, calm under pressure, and capable of working independently with minimal supervision. Strong judgment, emotional intelligence, and a high level of ownership are essential.

Responsibilities:

- Manage and organize the Founder’s high-volume inbox, identifying priorities, handling routine matters independently, coordinating follow-ups, and ensuring important commitments do not fall through the cracks.
- Support internal operations by maintaining workflows, checklists, documentation, recurring processes,



and administrative systems while identifying opportunities to improve efficiency.
- Coordinate employee onboarding and offboarding, including documentation, offer letters, account setup, access to company platforms, training resources, and follow-up on outstanding requirements.
- Provide first-line support for common technology and systems issues, assisting employees with platforms such as email, Slack, Zoom, training systems, and other company tools.
- Support recruiting activities, including job postings, candidate coordination, interview scheduling, candidate communications, support, offer letters, and onboarding coordination.
- Conduct research and support special projects related to recruiting, technology, CRM systems, AI tools, training platforms, communication systems, and other operational needs.
- Evaluate and research tools and systems that can improve company operations, helping maximize the value of existing platforms and identifying potential solutions.
- Maintain accurate internal documentation and employee records while supporting administrative HR processes and company compliance requirements.
- Take ownership of assigned projects from beginning to completion, proactively identifying next steps, resolving issues, and ensuring deliverables are fully completed.
- Serve as a reliable operational partner to the Founder by reducing administrative workload, anticipating needs, closing loops, and helping the company operate more efficiently.

📌 Executive Operations Coordinator (Colombia)
🏢 DOXA Talent
📍 Colombia