Description
? Executive Assistant (Operations and Automation)
? LatAm
? Remote
About Our Client
Our client is the founder of a fast-moving GovTech startup building modern permitting and planning tools for city and county governments. They are looking for a proactive, versatile operator to support a wide range of operational, administrative, and strategic tasks across finance, compliance, documentation, automation, and sales support.
About the Role
Our client is looking for an Executive Assistant who is constantly looking for opportunities to optimize how the founder and the company operate, not someone who waits for tasks to be assigned. If you see a better way to do something, you flag it and fix it.
This is not a traditional EA role. You will handle everything from paying bills and managing vendor relationships to building automations, preparing RFPs, and helping the company show up well at conferences and sales presentations. If you are comfortable in tools like Notion, can build automations to reduce manual work, and thrive in a startup environment where the scope evolves quickly,



this role is a strong fit.
Responsibilities
Finance and Compliance Operations
- Pay bills and manage recurring financial obligations on time and accurately
- Handle state registrations as the company hires across the US, ensuring compliance in each new state
- Oversee vendor relationships including tax accounting and other external service providers
- Coordinate with vendors and service providers proactively to keep contracts, renewals, and deliverables on track

Documentation and Knowledge Management
- Transfer and organize information from PDFs and other sources into Notion
- Maintain clean, organized, and accessible documentation across company systems
- Prepare RFPs, written statements, and other formal documents as needed
- Draft professional emails and correspondence on behalf of the founder as needed

Automation and Process Optimization
- Build automations and workflows to reduc

📌 Executive Assistant (Bogotá)
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📍 Bogotá