About the Role
We are looking for a proactive, resourceful, and highly organized Bilingual Virtual Assistant to support our operations and administrative teams remotely.
You will be a key player in keeping day-to-day processes running smoothly — handling communications, coordinating tasks, managing data, and supporting multiple team members across time zones.
If you thrive in a fast-paced environment, take initiative, and take pride in getting things done right, this role is for you.
Key Responsibilities
Administrative Support
Manage calendars, schedule meetings, and coordinate appointments across multiple time zones
Draft, proofread, and send emails and correspondence in both English and Spanish
Prepare reports, summaries, presentations, and internal documentation as needed
Handle data entry, file organization, and maintenance of digital records with high accuracy
Operations & Coordination
Assist with day-to-day operational tasks, ensuring workflows stay on track and deadlines are met
Coordinate between internal team members and external contacts, following up on outstanding action items
Support onboarding logistics, including preparing documents and communicating with new contractors
Monitor inboxes, flag priority items, and ensure timely responses
Communication & Client Interaction
Communicate professionally with clients, partners, and vendors in English and Spanish




Translate documents and written communications accurately between both languages
Serve as a reliable point of contact for routine inquiries and information requests
Tools & Systems Management
Maintain organized digital workspaces using project management and communication tools
Input and manage data across spreadsheets, CRMs, or internal platforms
Identify process inefficiencies and suggest improvements proactively
Requirements
Fluent in English and Spanish (C1 level or above) — written and verbal.
You will use both languages daily.
This is non-negotiable.
1+ years of experience in an administrative, operations, or virtual assistant role
Experience supporting remote teams or U.S.-based clients is a strong plus
Proficiency with Microsoft Office Suite and/or Google Workspace
Exceptional attention to detail, time management, and ability to manage multiple priorities
Clear, professional communication skills in both languages
Ability to work independently with minimal supervision and proactively flag issues
Must provide own equipment (computer, reliable internet) and manage self-employment tax obligations
What We Offer
Competitive compensation based on experience
Fully remote — work from anywhere with a reliable internet connection
Paid onboarding and training
A collaborative, bilingual work environment
Consistent full-time workload with a growing organization
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