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PURPOSE:

Responsible to provide support at the reception and with administrative duties for Operations and Finance Teams.

FUNCTIONS:
• Address a diverse group of callers and external visitors, as well as internal contacts at all levels of the organization
• Act as liaison with other departments and external agencies
• Coordinate meetings and conferences obtain supplies for the office, and direct general e-mails
• Manager routine correspondence and collect confidential information, such as official documents
• Perform tasks such as maintaining financial records, collections, and billing
• Generate and manage purchase orders (POs).
• Coordinate office expenses, such as rent, maintenance, and utilities

These job functions are representative of tasks accomplished by incumbents. The list is not exhaustive; incumbents perform other related tasks.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

Position works in a normal office environment. Standing, sitting,



and walking required daily.

QUALIFICATIONS:
• Excellent oral/written communication, presentation, and listening skills
• Detailed organization and planning skills
• Advanced user of Excel and all other Microsoft Office suite products.
• 4-year degree preferred
• Minimum of 3 years of administrative experience, as an administrative assistant or similar position, and more than 1 year of billing and collections experience are required.
• Experience with Microsoft Dynamics 365 (D365) CRM and ERP modules is desirable.
• English proficiency is desirable but not required

It is the policy and practice of this Company to prohibit any form of discrimination or harassment based on race, color, religion, sex, gender identity, sexual orientation, transgender status, national origin, age, disability, military or veteran status, or status in any group protected by federal, state or local law.

📌 Administrative Assistant (Guaduas)
🏢 Phoenix Tower International
📍 Guaduas