We are seeking an exceptionally tenured, high-performing Executive Assistant (Legal Industry) to provide high-level C-suite support and streamline day-to-day operations.

In this role, you will act as the primary operational force—managing executive workflows, legal document generation, high-priority inbox/calendar triage, and property management vendor coordination.

Compensation & Benefits:

- Starting Rate: $8- $9/hour
- Health Allowance
- Retention bonus
- Performance-based pay raises (Month 3, Year 1 and 2)

Key Responsibilities: 1. Legal Workflow & Document Execution

- Handle primary data input, legal document drafting, and advanced word processing.
- Accurately transcribe audio dictations into polished, executive-ready legal documents.
- Utilize AI legal tools ( Spellbook ) to research legal questions, extract insights, and format findings into final documents for printing and distribution.

2. Executive Inbox & Calendar Management

- Access and review the executive inbox daily, delivering a prioritized task and email digest.
- Draft and send professional correspondence on behalf of the executive.
- Proactively manage complex scheduling, appointments, and calendar conflicts.

3. Inbound Call Screening & Lead Triage

- Serve as the first point of contact for incoming inquiries and client calls.
- Screen, qualify,



and triage inquiries to determine urgency and business fit before escalating to the executive.

4. Property Vendor & Operations Coordination

- Serve as the main point of contact for property vendors (e.g., handymen, plumbers, landscapers) to manage scheduling and on-site dispatching.
- Liaise directly with the office accountant regarding incoming bills and vendor invoices.
- Log into rental portals daily to manage tenant maintenance requests and qualify incoming rental leads using established criteria.

Qualifications & Requirements:

- Experience: 2+ years of experience as an Executive Assistant, Senior Legal Assistant, or Operations Coordinator supporting C-level executives or Senior Partners.
- Tech Savviness: Strong familiarity with AI tools in business/legal workflows (experience with Spellbook or similar legal AI software is a major plus).
- Microsoft Office Mastery: Advanced proficiency (top 10%) in MS Word (formatting, document generation) and MS Excel (data management, tracking).
- Communication Skills: Exceptional verbal and written communication with an eagle eye for detail, proofreading, and spelling.
- Proactivity & Autonomy: Proven track record of ramping up quickly, anticipating executive needs, and exercising sound judgment in screening leads and prioritizing tasks.

📌 Executive Virtual Assistant (Legal Industry) (Colombia)
🏢 Stellar Staff
📍 Colombia