Administrative AssistantLocation: Medellín, Colombia
Work Model: On-site
Department: LATAM Operations
Employment Type: Full-time
Compensation: COP $2,800,000 per month – Consultant Model
About the RoleWe are looking for an organized, proactive, and service-oriented Administrative Assistant to join our LATAM Operations team in Medellín.
This position plays a key role in ensuring the smooth and efficient day-to-day operation of our X-House office. The Administrative Assistant will provide support across reception, office administration, billing documentation, inventory, purchasing, onboarding logistics, facilities, and events.
The adecuado candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities while providing a professional and welcoming experience to employees, visitors, clients, and suppliers.
Key ResponsibilitiesReception & Access Control• Welcome and assist visitors, clients, candidates, suppliers, and other guests in a professional and friendly manner.
• Manage the physical reception of X-House and ensure a professional first impression.




• Follow and monitor established office access and security protocols.
• Receive, organize, and distribute correspondence, packages, and deliveries.
• Maintain accurate visitor records.
• Act as the first point of contact for general office inquiries and efficiently direct requests to the appropriate department.

Administrative & Billing Support• Receive, review, organize, and follow up on invoices and payment requests.
• Ensure invoices and supporting documentation are properly collected and submitted within established deadlines.
• Coordinate required internal approvals for payment requests.
• Maintain organized records of payment vouchers, receipts, invoices, and other administrative documentation.
• Collect and organize team fee receipts and supporting documents.
• Manage and organize travel-related documentation, including expense receipts, hotel invoices, and flight records.
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