Position: Administrative Assistant
Location: Medellín, Colombia (on-site)
Reporting to: Office Manager
Type: Full-time

About the Role:
We are looking for an Administrative Assistant to join our TradeQuo LATAM Operations team in Medellín. We're seeking an organized, proactive, and service-oriented professional to keep our X-House office running smoothly day to day. The role covers reception, office administration, billing documentation, inventory and purchasing, onboarding logistics, facilities, and event support. The adecuado candidate is detail-oriented, comfortable juggling multiple priorities, and able to create a professional and welcoming experience for employees, visitors, clients, and suppliers.

Key Responsibilities:
• Managing X-House reception: welcoming visitors, clients, candidates, and suppliers, maintaining visitor records, and following office access and security protocols.
• Receiving and distributing correspondence, packages, and deliveries, and acting as the first point of contact for general office inquiries.
• Collecting, reviewing,



and following up on invoices and payment requests, coordinating internal approvals, and ensuring submission within established deadlines.
• Organizing administrative records, including payment vouchers, receipts, team fee documentation, travel expenses, and corporate/tax documents (RUTs, tax certificates).
• Maintaining daily inventory matrices in Excel or Google Sheets for cleaning, cafeteria, stationery, merchandise, and welcome kits, and preventing stock shortages.
• Requesting and comparing supplier quotations and coordinating daily office purchases.
• Supporting onboarding logistics, ensuring new team members have their workspace, ID, and corporate materials ready on day one, and helping coordinate interview schedules when needed.
• Coordinating team vacation and time-off requests and serving as a support point for basic administrative and HR questions.
• Monitoring the condition of the office, reporting infrastruc

📌 Administrative Assistant (Medellín)
🏢 TradeQuo Global
📍 Medellín