Job Description

Key responsibilities

- Support payroll processing across assigned countries, entities, and payroll cycles in line with agreed calendars and deadlines.

- Collect payroll inputs from the HRIS and business teams, including new hires, leavers, salary changes, variable payments, benefits, deductions, leave, and other employee changes.

- Extract, clean, validate, and format employee and payroll data from multiple sources into templates required by ADP Celergo and other payroll providers.

- Upload or submit accurate payroll input files and complete pre-processing checks before payroll cut-off dates.

- Review payroll outputs against source data, prior periods, and agreed control totals; investigate discrepancies and escalate material issues promptly.

- Support off-cycle payments, corrections, and retroactive adjustments under the direction of the Integral Payroll Manager.

- Use Excel to organize and analyze large data sets, including lookups, formulas, pivot tables, and data validation tools.

- Respond to routine payroll queries clearly and professionally, referring complex, sensitive, or technical matters to the Global Payroll Manager.

- Build effective working relationships across countries, cultures, and time zones.

Qualifications

Essential

- 1+ (Junior Level) years of experience with Payroll processes.

- C1+ Level of English.



Clear written and spoken English, with the ability to work effectively with international colleagues and providers.

- Practical payroll processing or payroll administration experience, with a sound understanding of payroll inputs, outputs, deadlines, and reconciliations.

- Strong Excel and data manipulation skills, including the ability to extract, clean, compare, validate, and format data from multiple sources.

- High level of accuracy, numeracy, and attention to detail when working with sensitive, high-volume data.

- Ability to learn new payroll and HR systems quickly and follow structured processes and controls.

- Strong organizational skills and the ability to manage competing priorities within fixed deadlines.

Desirable

- Experience in a multinational, shared services, or multi-entity environment.

- Experience using ADP Celergo, another ADP payroll product, HiBob or a comparable HR/payroll platform.

- Experience working with outsourced payroll providers or preparing payroll input files for third-party processing.

- Exposure to payroll-to-finance reconciliations, journals, funding reports, or payroll implementation projects.

- A relevant technical, professional, or university qualification in payroll, accounting, finance, business administration, or human resources

📌 Junior Payroll Analyst / Analista de nómina bilingüe (Bogotá)
🏢 Kaplan Languages Group
📍 Bogotá