We are seeking a highly organized, proactive, and dependable Executive Assistant to provide administrative, scheduling, recruitment, and project management support to company leadership. The adecuado candidate has excellent English communication skills, strong attention to detail, and a proven background in project management or operations

Requirements

Key Responsibilities:

• Manage and maintain executive calendars, schedules, and appointments
• Schedule meetings, calls, interviews, and other appointments while coordinating with multiple parties
• Send meeting confirmations, reminders, follow-ups, and calendar invitations
• Coordinate internal and external meetings and ensure all necessary details are communicated
• Assist with appointment setting and follow-up communication with prospects, clients, candidates, and business contacts
• Create, publish, and manage job postings across various hiring platforms
• Assist with recruiting by reviewing applicants, coordinating interviews, communicating with candidates, and tracking hiring progress




• Maintain organized records of candidates, applications, interviews, and recruitment activities
• Support project management by tracking tasks, deadlines, deliverables, and project status
• Coordinate with team members to ensure projects and assigned tasks stay on schedule
• Maintain project management platforms such as Asana, ClickUp, Trello, Monday.com, or similar tools
• Follow up with team members on outstanding tasks and provide status updates to leadership
• Prepare reports, documents, spreadsheets, presentations, and other administrative materials
• Manage and organize emails, messages, files, and other business communications
• Conduct research and compile information as requested by leadership
• Assist with CRM updates, lead tracking, and maintaining accurate business records
• Support recruitment, sales, marketing, and administrative initiatives as needed
• Help create, improve, and document internal processes and workfl

📌 Bilingual Executive Assistant (Colombia)
🏢 Virtual Assist
📍 Colombia