Liberty Partnerships Program Assistant / Data Coordinator

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The Research Foundation for The State University of New York (RF) is the largest comprehensive university-connected research foundation in the country.

Our mission is to provide talent, services, and technology that empower SUNY to research, innovate, and transfer discoveries that transform the world's knowledge economy.

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The RF serves SUNY by providing essential administrative services that enable SUNY faculty to focus their efforts on the education of students and the performance of life-changing research across a wide range of disciplines including medicine, engineering, physical sciences, energy, computer science, and social sciences. We work with the academic and business leadership of SUNY campuses to support research and discovery through the administration of sponsored projects and technology transfer and management of intellectual property for public benefit and economic growth.

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Office/Location: Liberty Partnerships Program at SUNY Fredonia

Reports To: LPP Project Director

Job Summary

This position serves as the primary administrative and data management support professional for the Liberty Partnerships Program, reporting directly to and working closely with the Project Director. The Program Assistant / Data Coordinator serves as the office manager at the project's home base at SUNY Fredonia. This position serves as the frontline presence in the project office, coordinating internal and external communications and interfacing with campus procedures.

The Program Assistant / Data Coordinator serves as the lead for data management and curation, maintaining project documentation in accordance with applicable retention policies for current and historical records. This position also serves as the technical lead and support resource for project staff and is responsible for maintaining compliance with FERPA, NYSED, SUNY, and Research Foundation requirements regarding data security, confidentiality, and records management.

Job Duties

- Manages office functions, including (but not limited to) digital and physical file maintenance.
- Serves as the project point person in integrating office functions with campus procedures (e.g., phones, e-services, records security, office access, and supplies acquisition).
- Serves as the first point of contact for the project office, coordinating communications among partner districts, the campus,



and the community at large.
- Works with project staff on the compilation and dissemination of internal and external communications to project stakeholders and community partners.
- Conducts visits to participating districts, as needed, for the collection of records, distribution of supplies, and assistance to project staff.
- Assists project staff in meeting Research Foundation post-award documentation requirements.
- Provides assistance to project staff in compiling and submitting external funding applications.
- Serves as project lead for documentation inventory and records curation for internal project use, NYSED reporting, and Research Foundation standards, including completion of annual Interim and Final Reports.
- Maintains priority project workflow documentation in coordination with the Project Director.
- Assists the Project Director in full participation in the Liberty Partnerships Program network.
- Assists the Project Director in developing digital documents and workflows utilizing Adobe Acrobat Sign.
- Participates in relevant statewide and regional Liberty Partnerships Program professional development activities.
- Maintains project supply inventories and distributes supplies to project staff.
- Conducts post-hoc outreach to project graduates in response to NYSED requests.
- Coordinates data inputs from partnering districts and compiles required NYSED reports.
- Coordinates with NYSED on data platform utilization and training.
- Coordinates with NYSED and project staff on local data collection procedures, reporting, and dissemination.
- Provides regular updates to district leads and the Project Director on data collection benchmarks relative to the NYSED work scope.
- Coordinates with partnering districts on the maintenance of student files consistent with NYSED requirements.
- Maintains compliance with FERPA, NYSED, SUNY, and Research Foundation requirements regarding student records, data security, confidentiality, and records management.
- Serves as the technical lead and support resource for project staff.
- Assists with maintaining and updating the LPP Fredonia website and other approved digital communication platforms.
- Serves on a minimum of one statewide Liberty Partnerships Program committee.
- Travels to participating districts and partner locations, as needed, to support project operations.
- Completes mandated training required by participating districts, SUNY Fredonia, the Research Foundation for SUNY, and NYSED.
- Performs other duties as assigned in support of program operations.

Requirements:

Qualifications:

Required Education and Qualifications

- Three or more years of progressively responsible office experience.




- Demonstrated competency with a variety of computer software applications.
- Ability to work independently and manage multiple projects and tasks.
- Strong verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Demonstrated ability to maintain confidential information and handle sensitive data appropriately.
- An equivalent combination of education and experience will be considered.

Preferred Education and Qualifications:
- Associate's degree or higher.
- Prior experience in office management.
- Proficiency with Microsoft 365 applications.
- Proficiency with Google Workspace tools.
- Experience with Adobe Acrobat and Adobe Acrobat Sign.
- Experience with student data systems, database management, records management, reporting platforms, or website content management.
- Experience working in an educational, nonprofit, grant-funded, or public-sector environment.

Salary Range: $38,000-$41,000 depending on a variety of factors that may include but are not limited to experience, education, training, certifications, and internal equity.

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.

Application Instructions:

Application Instructions:

Applicants interested in applying MUST submit the following documents:

- Resume/Cv
- Cover Letter

After submitting your resume/CV, the subsequent pages enable you to upload your cover letter and additional documents.

Returning Applicants - Login to your RF SUNY Careers Account to review your application.

📌 Liberty Partnerships Program Assistant / Data Coordinator (Fredonia)
🏢 Research Foundation for SUNY
📍 Fredonia