Overview

Our client is a small, fast-moving legal-tech startup transforming estate planning for attorneys. Their platform streamlines client information intake, automating manual work and giving law firms a smoother, more collaborative way to serve their clients.

Your Role

This is a wide-ranging Executive Assistant seat supporting the CEO across both business and personal logistics. The company needs someone who anticipates what's coming, juggles competing priorities without dropping the ball, and takes things off the CEO's plate before they become urgent — not after. The CEO wants a thinking partner, not just a task-taker: someone who sees an email and drafts the reply (with 2-3 options and a recommendation) rather than asking how to respond.

You’ll:
- Own the CEO's inbox — triage, prioritize, draft responses, and make sure what matters gets answered on time; clear out the rest so it's not taking up headspace
- Run the calendar with sharp attention to time zones — schedule meetings, resolve conflicts, and keep it moving without constant check-ins




- Handle all travel end-to-end — flights, hotels, cars, points/rewards optimization, and fast rebooking when plans change
- Own conference prep and logistics start to finish — coordination with organizers, booth/furniture rentals, shipping and materials, and flights/hotels for the CEO and travel companions (roughly 10-12 conferences a year, clustered Sept-Oct and early in the year)
- Handle outbound logistics calls — vendors, hotels, airlines, conference organizers (not client-facing calls with the company's law firm customers)
- Act as the liaison between the CEO and internal/external stakeholders (vendors, partners, the household manager for in-person needs), keeping communication timely, professional, and diplomatic
- Take on business admin (purchasing, record-keeping) and personal/household logistics (scheduling car service, appointments, coordinating with the household manager) so both sides of the CEO's life stay

📌 Executive Assistant to the CEO| Legal-Tech Startup | Remote (Medellín)
🏢 Atomic - Remote Jobs
📍 Medellín