Working Hours: Monday to Friday 9am-5pm ETSalary Range: $1,000- $1,500 / monthType of Contract:Independent ContractorStart Date: ASAPWe are looking for a competent, reliable, and detail-oriented Operations Assistant to support our team with building permit applications and related administrative operations.This is not a basic data-entry or “mouse-moving” position. We need someone who can think critically, follow through, maintain accurate and organized records, communicate professionally, and take ownership of their work.What We’re Looking ForHighly organized and detail-orientedStrong work ethic, integrity, and accountabilityAble to prioritize tasks and manage multiple projects and deadlinesProfessional and receptive to feedback; does not take corrections personallyAble to work independently without constant supervisionStrong written and verbal communication skillsKeeps a clear and complete paper trail of emails, calls, submissions, and responsesKnows when to ask questions and when to escalat an issue to the appropriate person or higher-ranking point of contactGood team player who communicates updates and problems promptlyTech-savvy and able to learn and use online permitting portals, software, AI tools, spreadsheets, and other systemsStrong research and problem-solving skillsAble to review documents carefully and identify missing information, errors, or inconsistenciesTakes ownership of assigned work and does not wait to be told every next stepAble to handle repetitive administrative work without becoming carelessComfortable working with deadlines, revisions, government processes, and follow-upsBuilding permit, construction, architecture, engineering, or real estate experience is a strong advantageKey ResponsibilitiesResearch building permit requirements using internal databases, AI tools, official government websites, and other online resources.Contact U.S. city, county,



and state government offices by phone and email to verify permit requirements, procedures, and application status.Review permit requirements and build detailed task lists within our internal project management system.Coordinate with customers, contractors, architects, engineers, and other stakeholders to gather required information and documentation.Review permit application packages for completeness, accuracy, and consistency before submission.Prepare and submit permit applications through online permitting portals, email, or other government submission methods.Track permit progress, monitor deadlines, and follow up with government agencies regarding application status, corrections, or additional requirements.Respond promptly to requests for revisions, corrections, or supplemental documentation from government reviewers.Maintain organized records of all submissions, approvals, communications, and project documentation.Keep detailed records of emails, phone calls, permit submissions, reviewer comments, and project updates.Identify missing documents, discrepancies, or potential issues early and proactively work toward resolution.Communicate project updates, delays, and risks to the appropriate team members.Prioritize multiple permit applications while meeting deadlines and maintaining a high level of accuracy.Assist with improving internal processes, documentation, and workflows to increase operational efficiency.Perform other administrative and operational tasks related to permitting as assigned.The Right Person for This RoleWe are looking for someone who gets things done. You should be comfortable taking an assignment, understanding what needs to happen, keeping track of the details, following up with the right people, documenting the process, and reporting back clearly.We value competence, honesty, initiative, accountability, consistency, and ownership more than simply being online for a certain number of hours.#J-18808-Ljbffr

📌 Operations Admin - Opportunities Talent -20929 (Colombia)
🏢 Somewhere
📍 Colombia