We're a fast-growing outsourcing company supporting an active international logistics and negotiation client. We're looking for an Executive & Personal Assistant who doesn't wait to be told what to do. If you're the type who sees a problem and solves it before anyone notices it existed, keep reading...

Responsibilities:
• Manage executive calendars, meetings, and appointments across multiple time zones
• Coordinate and prioritize daily administrative tasks to keep leadership focused and on track
• Handle personal and professional errands, bookings, and logistics as needed
• Draft and manage internal and external communications on behalf of leadership
• Organize and maintain digital files, records, and documentation with full accuracy
• Follow up on pending tasks, deadlines, and commitments across all areas
• Manage supplier relationships and ensure all commitments are met on time
• Coordinate international communications, negotiations, and vendor management
• Support logistics operations including documentation, coordination with freight partners, and shipment tracking
• Draft,



translate, and manage correspondence in multiple languages using fluency or AI tools effectively
• Anticipate needs, flag risks, and resolve day-to-day operational issues independently
• Manage multiple priorities simultaneously without losing attention to detail

Requirements:
• Experience in executive assistance, personal assistance, or operations/logistics coordination
• Background in logistics, international trade, or administrative roles preferred
• B2+ English level, written and verbal required
• Additional language skills strongly preferred OR demonstrated ability to leverage AI tools for translation and cross-language communication
• Strong negotiation and supplier management skills
• Exceptional multitasking, problem-solving, and organizational abilities
• Proactive, resourceful, and highly autonomous, you don't wait for instructions
• Comfortable working remotely and managing ambig

📌 Executive Assistant | Logistics (Medellín)
🏢 A Big Important
📍 Medellín