Description

Proposal Production Support Agent

Key Responsibilities

- Produce the initial template and layout of proposals (Word, InDesign, PowerPoint) in accordance with WSP visual identity and standards.
- Review tender documents and extract the compliance matrix, including required deliverables, evaluation criteria, forms, formatting requirements, page limits, and deadlines.
- Compile and maintain recurring sections including company profile, relevant project experience, organizational charts, résumés, and project sheets.
- Adapt and standardize résumés and project sheets to client-specific forms (municipalities, MTMD, transportation agencies, federal government).
- Format tables, figures, schedules, and organizational charts provided by technical teams.
- Perform compliance and consistency reviews (numbering, cross-references, typographic consistency, French language quality) prior to review committees.
- Prepare administrative documents and submission forms, and assemble final versions for delivery through SEAO and other portals.
- Maintain and enrich the reusable content library (boilerplates, project sheets, résumés, images) in SharePoint.
- Track proposal production schedules and notify proposal managers of timeline risks.
- Plan and lead proposal kick-off and follow-up meetings with Quebec-based teams.

Desired Profile

- College diploma or university degree in one of the following disciplines, or any other relevant field:
- Architecture
- Landscape Architecture
- Urban Planning and Urban Design
- Mobility and Transportation
- Civil Engineering
- Geography and Land Use Planning
- Graphic Design or Environmental Design
- Communications
- Publishing/Editing
- Business Administration

- Education or experience in a planning-related discipline (architecture, landscape architecture, mobility, urban design) is considered a significant asset, as it facilitates understanding of technical content and proposal terminology.
- 3 to 5 years of experience in proposal support, bid coordination, technical editing,



or document production, ideally in consulting engineering or professional services.
- Excellent written French (writing, editing, proofreading) – mandatory requirement.
- Knowledge of the public procurement environment (a strong asset: Quebec market, SEAO, weighted evaluation grids).
- Strong attention to detail and ability to deliver under pressure and strict deadlines.
- Self-sufficiency, strong organizational skills, and ability to manage multiple proposals simultaneously.
- Strong interpersonal skills and ability to work remotely with multidisciplinary teams.

Technical Skills

- Advanced proficiency in Word (styles, templates, tables of contents), PowerPoint, and Excel.
- Advanced proficiency in InDesign; knowledge of Illustrator and Photoshop.
- Comfortable using SharePoint, Teams, and Microsoft 365 collaboration tools.
- Knowledge of mapping tools (QGIS, ArcGIS) and Adobe Acrobat is an asset.
- Ability to independently learn internal tools and templates.
- Comfortable using generative AI tools (Microsoft 365 Copilot or equivalent) to accelerate first drafts, summarize tender documents, support content rewriting, and perform language review.
- Ability to create effective prompts and critically validate AI-generated content, ensuring technical accuracy, alignment with WSP templates, and high-quality French language standards.
- Adherence to WSP internal guidelines regarding responsible AI use and client data confidentiality.

Success Indicators

- Number of proposals supported and production hours transferred to the GCC.
- 100% compliance with submission deadlines and requirements.
- Reduction in time spent by senior professionals on formatting and proposal assembly.
- Contribution to improving proposal win rates.

Special Conditions

- Schedule aligned with the Eastern Time Zone (Montreal).
- Peak workload periods during proposal submissions may require flexibility.
- Daily collaboration with teams in Montreal and other Quebec offices.

Qualifications #Colombia

Schedule

Full-time

Employee Status

Regular

Job Posting

Oct 2, 2026, 1:10:29 AM

📌 Proposal Production Support Agent (Colombia)
🏢 WSP en Colombia
📍 Colombia