Pay: $23.00 per hour

:

Job Title: Assistant Property Manager

Reports To: Property Manager

Department: Property Management

Summary

The Assistant Property Manager supports the Property Manager in overseeing the day-to-day operations of a portfolio of condominium, HOA, and CO-OP communities. This role requires a strong understanding of condominium laws and regulations, excellent communication and interpersonal skills, and a proactive approach to property management.

Essential Duties and Responsibilities: Portfolio Management:

- MUST have 1 to 2 years of portfolio management experience.
- Assist in the overall management of a portfolio of condominium communities.
- Coordinate with Property Managers to ensure consistent and effective management across all properties.
- Identify and implement best practices throughout the portfolio.

Unit Owner Relations

- Assist in building and maintaining positive relationships with unit owners.
- Respond promptly and effectively to unit owner inquiries and concerns.
- Resolve unit owner issues and complaints in a timely and professional manner.

Building Maintenance

- Coordinate with maintenance staff and contractors to ensure timely and efficient completion of work orders.
- Track and update the status of work orders across all properties.
- Oversee daily building operations, including the upkeep of common areas.
- Assist with the development and implementation of annual maintenance plans for each property.

Financial Reporting

- Assist with the processing of vendor invoices and payments.
- Support the preparation of annual budgets for each property.

Administrative Duties





- Maintain accurate and up-to-date unit owner records.
- Prepare and distribute correspondence, including notices and letters.
- Answer phones, respond to emails, and maintain professional communication with all stakeholders.
- Assist in the preparation of board meeting materials for each property.
- Support special projects as assigned by the Property Manager.

Qualifications

- Required: 1 to 2 years of portfolio management experience.
- High School Diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Real Estate, or a related field preferred.
- Strong knowledge of condominium laws and regulations.
- Excellent communication, interpersonal, and customer service skills.
- Strong organizational and time management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and collaboratively as part of a team.
- Strong problem-solving and decision-making skills.
- Valid driver’s license and reliable transportation.

Physical Demands

- Ability to sit for extended periods.
- Ability to stand and walk for extended periods.
- Ability to lift and carry light to moderate objects.
- Ability to communicate effectively, both verbally and in writing.

Work Environment

- Office environment with minimal travel to condominium properties.
- May require occasional evening and weekend work.

Job Type: Full-time

Benefits

- 401(k) matching
- Health insurance
- Paid time off

Schedule

- 8 hour shift
- Monday to Friday

Ability to Commute

- Fort Lauderdale, FL 33311 (Required)

- Work Location: In person

📌 Assistant Property Manager (Bogotá)
🏢 SMAART
📍 Bogotá