AI-Fluent Operations Coordinator / Executive Assistant
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Executive Operations Coordinator
Company:
Seamless Assist
Location:
Remote | PSTSchedule
Employment Type:
Full-Time
Role Overview
Seamless Assist is seeking a highly organized
Executive Operations Coordinator
to support executive productivity and day-to-day operations in a fast-paced remote environment.
This role focuses on
calendar management, communication, operational coordination, and structured workflow support
, while leveraging
AI tools to improve efficiency
.
Candidates must be available during
PST–EST business hours
and have
B2+ English proficiency
.
Key Responsibilities
Manage executive calendars, scheduling, and meeting coordination across time zones
Organize and prioritize executive inbox communications
Draft professional emails, reports,



and documentation
Track deadlines, tasks, and follow-ups for leadership
Prepare meeting agendas, notes, and action items
Maintain organized digital filing and documentation systems
Support cross-functional communication and operational coordination
Conduct research and compile information for executive decision-making
Use
AI tools (ChatGPT or similar)
to assist with drafting, summarizing, and workflow organization
Requirements
1–3 years experience
in executive support, administrative, or operations coordination roles
Availability during
PST–EST business hours
B2+ English proficiency
Strong organizational and multitasking skills
Proficiency with
Google Workspace or Microsoft Office
Ability to work independently with minimal supervision
High level of professionalism and discretion
#J-*****-Ljbffr

📌 Ai-Fluent Operations Coordinator / Executive Assistant (Bogotá)
🏢 Seamless Assist
📍 Bogotá