Executive Marketing & Operations Coordinator

Remote, LATAM | U.S. Hours – PST

Position Type: Full-Time, Remote
Location: Colombia, Mexico, Brazil, Costa Rica, Jamaica
Working Hours: U.S. Business Hours – PST Required

About the Role

At Pavago, one of our clients is hiring an Executive Marketing & Operations Coordinator to support day-to-day execution across marketing, executive operations, content, CRM management, and administrative workflows.

This is a hands-on, execution-focused role for someone who is highly organized, comfortable managing multiple priorities, and confident working across marketing and operational systems.

You’ll work closely with leadership to keep:

- Marketing initiatives moving
- Social media content organized and published
- GoHighLevel workflows running
- Leads and follow-ups tracked
- Executive priorities coordinated
- Internal systems and documentation organized

If you enjoy combining executive support, marketing coordination, CRM management, and operations, this role is a strong fit.

What You’ll Own

Executive & Operational Support

- Manage calendars, scheduling, and day-to-day executive coordination
- Track projects, deadlines, tasks, and follow-ups
- Maintain organized operational trackers and documentation
- Manage inbox organization and prioritize important communication
- Coordinate across teams and stakeholders to keep projects moving
- Ensure important tasks and follow-ups do not fall through the cracks

Social Media & Marketing Execution

Create, schedule, and publish content across:

- LinkedIn
- Facebook
- Instagram
- Online communities

You’ll also:

- Manage comments, DMs, and community interactions
- Monitor engagement and audience activity
- Track basic social media performance metrics
- Maintain consistent content schedules
- Support marketing campaigns, launches, and promotional initiatives

GoHighLevel CRM & Email Marketing

- Build and manage workflows inside GoHighLevel
- Set up and maintain:
- Email campaigns
- Follow-up sequences
- Outreach workflows
- Lead nurturing automations

- Maintain clean and accurate CRM records
- Update pipeline stages and lead information
- Track follow-ups and ensure leads receive timely communication
- Troubleshoot basic CRM and workflow issues

Content & Creative Support

- Edit short-form video content for social and marketing channels
- Create branded graphics and marketing assets
- Work with tools such as:
- Canva
- Veed




- OpusClips
- Similar content-editing platforms

- Ensure content remains consistent with brand messaging and visual standards
- Organize digital assets and content libraries

Program & Community Coordination

- Organize digital program and participant materials
- Support participant onboarding and communication
- Track member or participant progress
- Maintain organized program records
- Respond to routine participant questions and coordinate follow-ups
- Keep resources accurate, accessible, and up to date

Research & Lead Generation Support

- Research Adecuado Client Profiles (ICPs)
- Build prospect and lead lists
- Organize research into structured spreadsheets and CRM records
- Support lead-generation and outreach initiatives
- Maintain accurate prospect information and campaign tracking

Website & Platform Support

- Assist with minor website and landing-page updates
- Support advertising campaign setup
- Help coordinate platform and account-related tasks
- Troubleshoot basic system issues and elevate technical problems when necessary

Required Experience & Skills

- Previous experience in:
- Executive Assistance
- Marketing Coordination
- Operations Support
- Digital Support
- Similar execution-focused roles

- Hands-on experience with GoHighLevel CRM
- Strong written and verbal English communication skills
- Proficiency with:

- Google Docs
- Google Sheets
- Google Drive
- Google Calendar

- Experience managing LinkedIn, Facebook, and Instagram
- Experience using Canva
- Familiarity with video-editing tools such as Veed, OpusClips, or similar platforms
- Strong organizational and multitasking skills
- Excellent attention to detail and follow-through
- Ability to work independently in a remote environment
- Reliable internet connection and professional remote-work setup
- Ability to work U.S. PST business hours

Nice to Have

- Experience supporting founders, coaches, consultants, or entrepreneurial businesses
- Startup or fast-growth company experience
- Exposure to lead generation and prospect research




- Experience with email outreach and nurture campaigns
- Familiarity with campaign tracking and reporting
- Experience supporting online communities, programs, or memberships

What Makes You a Strong Fit

You:

- Are highly organized and execution-focused
- Take ownership of tasks from start to finish
- Communicate clearly and professionally
- Enjoy creating structure across multiple workflows
- Can balance marketing, administrative, and operational responsibilities
- Are comfortable switching between different priorities throughout the day
- Follow up consistently without needing constant reminders
- Enjoy supporting entrepreneurial leadership in a fast-moving environment

What a Typical Day Looks Like

Your day may include:

- Managing calendars and executive priorities
- Updating project and operational trackers
- Scheduling and publishing social media content
- Responding to DMs, comments, and community messages
- Building or updating GoHighLevel workflows
- Supporting email campaigns and follow-ups
- Updating CRM records and pipeline activity
- Editing short-form videos and creating Canva assets
- Researching prospects and building ICP lists
- Organizing files, content, and program materials
- Coordinating communication across teams and stakeholders

In short: you keep marketing, executive operations, communication, and internal systems organized and moving forward.

Key Metrics for Success

- Consistent and timely content execution
- Clean and accurate CRM records
- Reliable GoHighLevel workflows and email campaigns
- Timely lead and participant follow-ups
- Strong responsiveness across communication channels
- Organized and accessible digital assets
- Accurate project and operational tracking
- Leadership confidence in execution and follow-through

Why This Role Stands Out

- Work directly with entrepreneurial leadership
- Blend of marketing, operations, CRM, and executive support
- High ownership over day-to-day execution
- Exposure to modern marketing automation tools
- Opportunity to improve workflows and internal systems
- Fully remote environment
- Clear expectations and structured responsibilities
- Opportunity to grow into Marketing Operations, Executive Operations, or Business Operations roles

Interview Process

1. Initial Screening
2. Video Interview
3. Task / Scenario-Based Assessment
4. Final Interview
5. Offer

#J-18808-Ljbffr

📌 Senior Marketing Coordinator (Colombia)
🏢 Pavago
📍 Colombia