We’re looking for a highly proactive Operations professional who can become a true right hand to leadership.
This role is for someone who understands how a business operates, keeps priorities and projects moving, solves problems proactively, and creates structure where needed. You’ll work closely with leadership to coordinate workflows, manage follow-ups and deadlines, improve internal processes, and make sure important tasks don’t fall through the cracks.
This is not a traditional Virtual Assistant role. We’re looking for someone who takes ownership, thinks ahead, and can turn high-level or sometimes unclear requests into organized next steps and execution.
Key Responsibilities:
- Coordinate day-to-day operations, projects, priorities, and deadlines.
- Work closely with founders and executives to keep key initiatives moving.
- Track action items, follow-ups, deliverables, and outstanding decisions.
- Build, document, and improve workflows, processes, and SOPs.
- Identify operational bottlenecks and implement practical solutions.
- Maintain CRMs, project management tools,



databases, and internal documentation.
- Coordinate with team members, clients, vendors, and other stakeholders.
- Support executive priorities, meetings, research, calendar, and communications when needed.
- Use AI and automation tools to improve productivity and reduce repetitive work.
- Research problems independently and bring possible solutions.
- Support other areas of the business as needed, including client operations, marketing operations, finance/admin, and internal projects.

Requirements
- Experience in Business Operations, Executive Operations, Project Coordination, Process Improvement, or a similar role.
- Strong ownership mentality with the ability to work independently and proactively.
- Experience working directly with founders, CEOs, executives, or senior leadership is highly valued.
- Excellent organization, prioritization, and follow-through.
- Experience building or improving w

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