Title: Project Coordinator | On-site Medellín | US Consulting Firm | ET Hours

Company: Worx1 HR

Love turning moving parts into clear plans? Join a U.S.-based project delivery team as a Project Coordinator — on-site in Medellín.

You’ll keep multiple engagements on track from kickoff to closeout, making sure trackers, meetings, and deadlines are always current. You’ll work alongside consultants, project managers, and distributed international teams.

What you’ll be doing

→ Maintain project plans, schedules, task lists, and milestone trackers in Smartsheet — owners, due dates, and deliverables always accurate.

→ Support the full project lifecycle (Kickoff → Delivery → Closeout) across multiple concurrent engagements.

→ Track action items, risks, and issues, and follow up with owners to keep work moving.

→ Record and monitor risks, assumptions, issues, and dependencies (RAID).

→ Schedule and organize kickoff meetings, working sessions, and client calls; prepare agendas, take notes, and share clear summaries with decisions and next steps.

→ Monitor deadlines and send timely reminders to consultants and delivery resources.

→ Compile weekly status updates and simple dashboards for project managers and leadership.

→ Act as a responsive point of contact for routine client and consultant questions, routing larger issues to the right owner.

→ Organize email inboxes and manage calendars.





→ Keep distributed teams informed through email, chat, and shared trackers.

What we’re looking for

✅ 1–3 years of experience in project coordination, project administration, operations, or a related role

✅ Advanced English (C1–C2), written and spoken — non-negotiable for meeting notes, status updates, and client emails

✅ Strong organizational skills; you manage multiple tasks and deadlines without letting details slip

✅ Sharp attention to detail

✅ Proactive and dependable — you follow through and ask questions when something is unclear

✅ Availability for occasional early or late meetings with EMEA and APAC colleagues

✅ Self-directed, responsive, and disciplined about communication

✅ Comfortable working with distributed and international teams

? Willingness to learn AI concepts and tools (no prior AI experience required)

Tools

Smartsheet (or equivalent) · Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) · ClickUp, Asana, Monday.com, or Jira · Communication tools for globally distributed teams

? Academic background: Business Administration, International Business, Industrial Engineering, Business Management, or related fields.

Key details

? Schedule: Monday–Friday, 7:00 AM – 4:00 PM ET

? Location: Medellín, Colombia (On-site — Aguacatala)

? Modality: On-site

? Apply here: https://worx1hr.com/apply-now/

📌 PROJECT COORDINATOR (Medellín)
🏢 Worx1
📍 Medellín