Popularis Construction Inc.
Office Coordinator (Remote)
Always, Building Forward
Popularis Construction Inc. is a growing general contractor specializing in high-end residential renovations and commercial construction. We are committed to quality craftsmanship, operational excellence, and an exceptional experience for our clients and team.
We are seeking a highly organized and proactive Office Coordinator to support the administrative operations of our growing company. This is a fully remote position with responsibility for keeping important administrative, compliance, documentation, and permitting processes organized and on track.
The idóneo candidate is detail-oriented, dependable, comfortable working independently, and able to take ownership of tasks from start to finish.
Key Responsibilities
Office Administration
- Own the general office inbox: triage every message, route it to theright person, and follow it through to closure
- Act as the escalation point for the phone answering service when acaller needs a person
- Coordinate administrative tasks, deadlines, and follow-ups




- Maintain organized digital records and company documentation
- Maintain the company registers -- licences, insurance policies,recurring bills, vehicle registrations and inspections -- so everyrenewal date is current and accurate
- Keep the Office Administration job in JobTread current: tasks assigned,dated, and grouped
- Record PTO and absence notices in the company register
- Prepare documents and paperwork for internal and external meetings
- Prepare and release construction contracts and closeout paperwork
- Support management with administrative projects as needed

Insurance & Compliance
- Maintain insurance policies, certificates, and related documentation
- Manage insurance audits by gathering and organizing requiredinformation
- Track insurance renewals, deadlines, and outstanding requirements
- Coordinate with insurance providers and internal team members
- Issue certificates of ins

📌 Office Coordinator (Colombia)
🏢 Popularis Construction
📍 Colombia