We're a fast-growing outsourcing company supporting an active international logistics and negotiation client. We're looking for an Executive & Personal Assistant who doesn't wait to be told what to do. If you're the type who sees a problem and solves it before anyone notices it existed, keep reading...

Responsibilities:

- Manage executive calendars, meetings, and appointments across multiple time zones

- Coordinate and prioritize daily administrative tasks to keep leadership focused and on track

- Handle personal and professional errands, bookings, and logistics as needed

- Draft and manage internal and external communications on behalf of leadership

- Organize and maintain digital files, records, and documentation with full accuracy

- Follow up on pending tasks, deadlines, and commitments across all areas

- Manage supplier relationships and ensure all commitments are met on time

- Coordinate international communications, negotiations, and vendor management

- Support logistics operations including documentation, coordination with freight partners, and shipment tracking

- Draft, translate, and manage correspondence in multiple languages using fluency or AI tools effectively

- Anticipate needs, flag risks,



and resolve day-to-day operational issues independently

- Manage multiple priorities simultaneously without losing attention to detail

Requirements:

- Experience in executive assistance, personal assistance, or operations/logistics coordination

- Background in logistics, international trade, or administrative roles preferred

- B2+ English level, written and verbal required

- Additional language skills strongly preferred OR demonstrated ability to leverage AI tools for translation and cross-language communication

- Strong negotiation and supplier management skills

- Exceptional multitasking, problem-solving, and organizational abilities

- Proactive, resourceful, and highly autonomous, you don't wait for instructions

- Comfortable working remotely and managing ambiguity in a fast-paced environment

- Based in Medellín or Colombia

Benefits:

- Competitive salary

- Annual salary increase

- Paid time off days

- Full company benefits package

- Fully remote

- Collaborative, supportive, and people-first team environment

- High-autonomy role with real impact on operations
- A culture built on results, ownership, and getting things done

📌 Executive Assistant | Logistics & International Trade?Medellín | Full-Time - Remote
🏢 A Big Important
📍 Medellín