VirtueStaff is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The idóneo candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.
Responsibilities
- Proven experience with email and calendar management
- Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
- Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
- Lead the onboarding process for new clients and pull together high-impact presentations for meetings
- Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
- Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data
Requirements
- Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
- Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
- Advanced knowledge of ActiveCampaign, Asana, and Google Drive
- Strong Excel/Sheets knowledge and data exposure
- Highly proficient in using AI tools to increase efficiency and speed
- High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions