Job Description
This is a remote position.
Rockstar is hiring an AI‑Supercharged Executive Assistant to support U.S.-based healthcare practice owners on a full-time remote basis. This is a new role at Rockstar. It's built for an experienced executive assistant who wants to run AI inside a real business, and who knows that the tool is only as good as the person operating it.
In this role, you'll own the owner's calendar, inbox, tasks, and daily follow-through, working in a Claude AI environment built specifically for that practice. Claude drafts. You review, decide, and send. The practice owner never touches the technology. You'll get structured Claude training from your first week, weekly coaching with Rockstar's role lead, and a community of other EAs doing the same work.
KEY RESPONSIBILITIES
Calendar & Scheduling
- Manage the owner's calendar with consistent color coding, time blocking, and protected focus time
- Confirm every meeting's time, attendees, link, and purpose at least 24 hours in advance
- Use Claude's calendar connector to prepare daily and weekly calendar summaries,



then check them against the real calendar before they go out
- Coordinate personal appointments and travel where the placement includes it

Inbox & Communication
- Triage the inbox daily: handle routine items, draft what needs the owner's voice, and upscale what needs their decision
- Draft outbound email through Claude in the practice's brand voice and review every draft before sending
- Follow a defined escalation matrix with set response windows for urgent, same-day, and routine items
- Acknowledge email within 4 business hours and flag anything urgent to the owner within 30 minutes

Tasks, Projects, Meetings & Reporting
- Keep one task tracker current every day, covering every commitment, owner, and deadline
- Coordinate projects across the owner, staff, and vendors, breaking them into clear steps and tracking milestones through to completion
- Build meeting agendas in Claude from wha

📌 Ai-Supercharged Executive Assistant (Colombia)
🏢 Rockstar
📍 Colombia