The Administrative Assistant to the President and Vice-President provides timely, organized, and proactive administrative support to JITECH's President and Vice-President. This role supports day-to-day executive activities by preparing and maintaining documents, completing administrative paperwork, organizing information, coordinating follow-ups, and assisting with the administrative requirements of special projects.
Reporting to both the President and Vice-President, the Administrative Assistant works primarily with these two roles while collaborating with employees and external contacts as required by assigned tasks. This position requires initiative and sound judgment to identify outstanding administrative items, maintain organized information, and follow through on actions without requiring specific direction for each step.
Key Responsibilities
Executive and Administrative Support
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- Provide timely administrative support to the President and Vice-President based on changing priorities and business needs.
- Prepare, format, organize,
and maintain documents and other administrative materials as requested.
- Complete routine forms, paperwork, and administrative documentation accurately and on time.
- Gather information, documentation, approvals, and signatures required to complete assigned administrative activities.
- Coordinate the submission and completion of administrative paperwork and follow up on outstanding requirements.
- Support additional administrative needs of the President and Vice-President as they arise within the scope of the role.
Document and Records Management
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- Maintain organized electronic folders, files, and records to ensure information is current, accessible, and properly maintained.
- File and retrieve documents and information as needed to support the President and Vice-President.
- Review administrative files and records for organization and completeness and address missing or outstanding items.
- Maintain consis