Job description:

We are looking for a highly organized and proactive Executive Admin to support executive, administrative, and operational activities within our pharmacy operations. This role is idóneo for someone detail-oriented, reliable, and comfortable managing multiple priorities in a fast-paced environment.

You will work closely with leadership and corporate teams to manage documentation, coordinate projects, monitor pharmacy communications, and ensure administrative processes are organized and completed accurately and on time.

Key Responsibilities

Administrative & Operational Support

- Manage contracts and pharmacy-related processes, including licenses, insurance, and regulatory documentation
- Ensure documents and records are properly organized and stored in the appropriate folders and systems
- Perform accurate data entry and maintain up-to-date records
- Coordinate with corporate teams to monitor and communicate project progress
- Support day-to-day administrative and operational activities as needed

Project Coordination

- Support basic project management activities, including scheduling meetings and tracking timelines
- Maintain project trackers, logs, and documentation
- Follow up on outstanding tasks and deliverables
- Coordinate with internal teams to ensure projects and administrative requirements stay on track

Communication & Coordination

- Monitor pharmacy email inboxes and ensure important information, requests, and notices are reviewed and addressed promptly
- Communicate relevant updates to internal teams and leadership
- Conduct patient surveys and maintain accurate communication records when needed
- Support communication between pharmacy operations and corporate teams

Technical & Organizational Support





- Identify and troubleshoot basic technical or data-related issues
- Use problem-solving skills to resolve administrative and operational challenges
- Maintain organization and efficiency across administrative workflows
- Support documentation and process improvement initiatives

What We’re Looking For

Experience

- Previous experience in administrative, executive support, operations, or a similar role
- Experience working with documentation, data entry, or project coordination
- Experience in healthcare or pharmacy operations is a plus
- Experience working with U.S.-based companies is a plus

Technical Skills

- Proficiency in Microsoft Excel
- Strong ability to organize and manage digital documentation
- Comfortable working with multiple systems and data sources
- Programming experience with SQL, Python, or similar tools is a plus, but not required

Soft Skills

- Strong organizational and time management skills
- Excellent attention to detail
- Ability to manage multiple priorities independently
- Strong problem-solving and communication skills
- Reliable, proactive, and comfortable working in a remote environment
- High level of discretion when handling sensitive information

Languages

- English: C1 level or above (required)
- Spanish: Fluent (required)

Education

- Bachelor’s degree or administrative background preferred

What We Offer

- 100% remote position
- Flexible working hours
- Compensation is paid in COP and is equivalent to COP 3,400,000 per month, with opportunities for salary growth and career advancement based on performance
- Opportunity to work with a U.S.-based pharmacy and gain international experience
- Collaborative and supportive team environment

Job Type: Full-time

Work Location: In person

📌 Executive Administrative Assistant (Medellín)
🏢 Trinity Pharmacy
📍 Medellín