The Pediatric Administrative Assistant II (AAII) provides administrative, clerical, and operational support to the UCSF Fresno Department of Pediatrics, including faculty, department leadership, trainees, and departmental programs.
The Administrative Assistant is responsible for a variety of ongoing administrative and operational issues. This includes, but is not limited to, calendar and meeting coordination and support, scheduling, travel arrangements, event support, compiling data for faculty annual evaluations, purchasing, vendor payments, reimbursements, data entry, website and calendar maintenance, supply ordering, mail distribution, and general office administrative tasks. The incumbent works collaboratively with faculty, staff, trainees, and institutional partners to support efficient day-to-day department operations.
Responsibilities
General Office and Department Support
Under the general supervision of the Department Manager, the Pediatric Administrative Assistant II provides administrative, clerical, and operational support for the UCSF Fresno Department of Pediatrics.
Duties include, but are not limited to:
• Maintain a professional and welcoming front office by greeting and assisting visitors, employees, students, providers, applicants, and other guests; answer and appropriately route telephone calls and inquiries.
• Serve as a departmental resource for general inquiries and assist with resolving routine and non-routine administrative matters, researching information and escalating issues as appropriate.
• Receive, sort, and distribute incoming mail, fax correspondence, and other departmental communications.
• Coordinate with the Department Manager regarding general office equipment and supply needs; order and maintain supplies, monitor expenditures as assigned, and follow applicable university financial policies and procedures.
• Coordinate and provide logistical support for department meetings, events, retreats, workshops, and other activities, includ
📌 Administrative Assistant (Fresno)
🏢 UCSF
📍 Fresno