Executive Assistant (Operations and Automation)LatAmRemoteAbout Our ClientOur client is the founder of a fast-moving GovTech startup building modern permitting and planning tools for city and county governments. They are looking for a proactive, versatile operator to support a wide range of operational, administrative, and strategic tasks across finance, compliance, documentation, automation, and sales support.About the RoleOur client is looking for an Executive Assistant who is constantly looking for opportunities to optimize how the founder and the company operate, not someone who waits for tasks to be assigned. If you see a better way to do something, you flag it and fix it.This is not a traditional EA role. You will handle everything from paying bills and managing vendor relationships to building automations, preparing RFPs, and helping the company show up well at conferences and sales presentations. If you are comfortable in tools like Notion, can build automations to reduce manual work, and thrive in a startup environment where the scope evolves quickly, this role is a strong fit.ResponsibilitiesFinance and Compliance OperationsPay bills and manage recurring financial obligations on time and accuratelyHandle state registrations as the company hires across the US, ensuring compliance in each new stateOversee vendor relationships including tax accounting and other external service providersCoordinate with vendors and service providers proactively to keep contracts, renewals, and deliverables on trackDocumentation and Knowledge ManagementTransfer and organize information from PDFs and other sources into NotionMaintain clean, organized, and accessible documentation across company systemsPrepare RFPs, written statements,



and other formal documents as neededDraft professional emails and correspondence on behalf of the founder as neededAutomation and Process OptimizationBuild automations and workflows to reduce manual work and improve operational efficiency across the businessProactively identify opportunities to optimize how the founder and company operate and implement improvements without being askedStay current on tools and workflows that could make the team faster and more effectiveSales and Conference SupportPrepare materials and logistics for sales presentationsSupport conference strategy including identifying relevant events, drafting proposals, and coordinating logisticsHelp organize the team around specific events and ensure everything is ready ahead of timeWhat We're Looking ForProven experience as an Executive Assistant, Chief of Staff, or Operations Associate supporting a founder or senior executive at a startup or early-stage companyStrong organizational skills with the ability to manage multiple operational workstreams simultaneouslyComfortable building automations and workflows using AI tools or no-code platforms to reduce manual workProficient in Notion and comfortable organizing and maintaining documentation across company systemsStrong written English communication skills with the ability to draft professional correspondence, RFPs, and formal documentsProactive and self-directed with a bias toward identifying and fixing inefficiencies rather than waiting to be askedComfortable working independently across compliance, finance coordination, vendor management, and administrative tasksStrong overlap with US Pacific Time hoursNice to HaveExperience with US state registration or multi-state compliance for a remote-first companyBackground supporting a B2B SaaS or GovTech startupFamiliarity with tools such as Claude, Zapier, Make, or similar automation platformsExperience supporting sales processes or conference logisticsPrior experience managing vendor relationships and coordinating with external service providersWork Schedule100% remote setup so you can work wherever you're most productiveThis position operates on a full-time basis, with dedicated hours to ensure alignment with the team and delivery of quality workStrong overlap with US Pacific Time hours is requiredCompensation & Time OffCompensation paid in USDPaid bi-monthly on the 15th and 30thPaid Time Off according to company policyHolidays observed according to company guidelines#J-18808-Ljbffr

📌 Executive Assistant (Cundinamarca)
🏢 Overseas
📍 Cundinamarca