? Executive Assistant

Full-Time | On-Site/Remote (MEDELLÍN) | Monday to Friday, 8:00 AM – 5:00 PM ET

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide direct support to the Founder in a fast-paced and growing environment.

This position is idóneo for someone with experience supporting founders, CEOs, or senior leadership teams, who thrives in dynamic settings, can manage multiple priorities simultaneously, and works with minimal supervision. The ideal candidate is detail-oriented, resourceful, adaptable, and comfortable operating in a results-driven environment with tight deadlines and changing priorities.

Key Responsibilities

Sales & Client Operations

- Manage client communications, including sales outreach and follow-ups.
- Coordinate meetings and schedules with clients and stakeholders.
- Prepare agreements, proposals, and client-facing documentation.
- Support client onboarding and coach onboarding processes.
- Handle urgent client requests and operational issues when needed.

Systems & Administrative Operations

- Manage and maintain company documentation and workflows in Notion.
- Operate and oversee Claude AI and Claude Code workflows, reviewing and refining AI-generated content.
- Update internal CRMs, dashboards, and tracking systems.
- Create and maintain SOPs (Standard Operating Procedures) to improve efficiency and scalability.
- Organize documents, records, and operational processes.

Program & Vendor Coordination

- Coordinate program scheduling and operational logistics.
- Process purchase orders and communicate with vendors as required.
- Support equipment coordination and related operational activities.

Executive Support

- Manage the Founder’s calendar, appointments,



and scheduling.
- Coordinate domestic and international travel arrangements.
- Prepare reports, presentations, and correspondence.
- Anticipate executive needs and proactively implement solutions.
- Manage executive inbox communications and priorities.

Requirements

Must Have

✅ Minimum 3 years of experience as an Executive Assistant supporting Founders, CEOs, Executives, or Senior Leadership Teams.

✅ Strong experience with:

- Notion
- Claude AI
- Claude Code
- Google Workspace or Microsoft Office Suite

✅ Excellent written and verbal English communication skills.

✅ Strong organizational skills and exceptional attention to detail.

✅ Ability to work independently with minimal supervision.

✅ Experience managing multiple priorities in a fast-paced environment.

✅ Comfortable receiving direct feedback and adapting quickly to changing priorities.

✅ Strong problem-solving and critical-thinking skills.

✅ Tech-savvy with the ability to quickly learn new tools and systems.

Nice to Have

- Experience with QuickBooks.
- Experience with CRM systems.
- Experience with vendor or procurement portals.
- Experience with Superhuman.
- Previous experience in a startup or high-growth environment.

What We're Looking For

We are looking for someone who:

- Is proactive, resourceful, and solution-oriented.
- Communicates clearly and professionally.
- Maintains composure under pressure.
- Takes ownership and accountability for their work.
- Adapts quickly to changing business needs.
- Consistently identifies opportunities to improve systems and processes.
- Thrives in a fast-paced, entrepreneurial environment.

? Interested candidates are encouraged to submit their English resume for consideration. ?

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