The RFP Specialist owns the end-to-end solicitation process, from finding and qualifying opportunities through submission and follow-up. This includes RFPs, RFIs, RFQs, ITBs, tenders, and informal bids. The role works closely with Sales, Sales Engineering, Product, Marketing, Legal, and leadership to deliver high-quality, compliant, and on-time responses. The adecuado candidate is organized, detail-oriented, and able to turn complex information into clear, persuasive content in English.

Key Responsibilities and Duties• Opportunity Sourcing and Qualification• Proactively source and monitor upcoming and released RFPs, RFIs, RFQs, and bids through portals, subscription tools, and market intelligence.
• Qualify opportunities based on fit, scope, pricing potential, timelines, and strategic alignment.
• Serve as a primary point of contact for RFP intake and internal distribution.
• Deliver qualified RFPs to Sales Engineering/leadership for bid/no-bid decisions.
• Monitor market trends, competitor activity, and upcoming contract expirations.




• Build and maintain relationships with procurement officers, purchasing departments, and channel partners.

• Proposal Development• Review solicitation documents to identify requirements, submission instructions, deadlines, compliance needs, and evaluation criteria.
• Schedule and lead kickoff meetings with Sales and subject-matter experts to align on strategy, requirements, and timelines.
• Partner with Sales, Product, and Marketing to craft strong, customer-focused responses.
• Draft, edit, and format proposal content for clarity, consistency, and compliance.
• Identify Certificates of Insurance (COI), required forms, and other supporting documents.
• Track amendments, questions and answers, and changes to solicitation requirements.
• Participate in draft and final reviews and incorporate feedback into final submissions.
• Manage multiple proposals at once, prioritizing deliverables in a fast-paced, deadline-driven environment.

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📌 RFP Specialist (Colombia)
🏢 Zonar Systems
📍 Colombia