We are seeking an organized and detail-oriented Administrative Assistant with experience or a background in the construction industry . The idóneo candidate will provide administrative and project support while also being comfortable working with construction-related documents, including architectural drawings, plans, specifications, and project documentation.
This role is best suited for someone who understands construction terminology and processes and can assist project managers, estimators, supervisors, and other team members with the coordination and organization of project information.
Key Responsibilities
- Provide general administrative support to project managers, supervisors, estimators, and other construction team members.
- Review and interpret basic construction plans, drawings, blueprints, and specifications to identify relevant project information.
- Maintain organized electronic and physical project files, including plans, contracts, permits, change orders, RFIs, submittals, invoices, and related documentation.
- Assist with preparing and tracking RFIs, submittals,



change orders, purchase orders, and other construction documents.
- Coordinate communication between contractors, subcontractors, vendors, suppliers, clients, and internal team members.
- Assist with scheduling meetings, site visits, inspections, deliveries, and project-related appointments.
- Track project deadlines, outstanding documents, approvals, and follow-up items.
- Prepare reports, spreadsheets, correspondence, meeting notes, and other administrative documentation.
- Assist with obtaining pricing, proposals, material information, and documentation from vendors and subcontractors.
- Maintain subcontractor and vendor records, certificates, contracts, and other required documentation.
- Help monitor project documentation to ensure the team is working from the most current plans, revisions, and specifications.
- Enter and maintain project information in company systems, spreadsheets, o

📌 Administrative Assistant (Bogotá, D.C.)
🏢 O-Max Staffing
📍 Bogotá, D.C.