Bogota
Full time
R
**Hub Operations Support**
+ _Location: Bogotá_
+ _Grade: L1_
+ _Hiring Manager: Head Of Bogota - HUB Americas_
**About the job**
At Sanofi, we're committed to providing the next-gen healthcare that patients and customers need. It's about harnessing data insights and leveraging AI responsibly to search deeper and solve sooner than ever before.
Our Hubs are a crucial part of innovatively improving performance across every Sanofi department and providing a springboard for the amazing work we do. The Bogotá Hub for the Americas is a dynamic, fast-paced environment where operational excellence meets cross-functional collaboration.
As **Hub Operations Support Coordinator** , you will be the operational backbone of the Hub, ensuring seamless day-to-day operations while delivering an exceptional employee and visitor experience. You will coordinate administrative, financial, facility, and engagement activities, helping maintain a high-performing and collaborative workplace environment.
**Main Responsibilities**
+ Coordinate internal and external visits, including meeting room bookings, catering, transportation, security arrangements, and on-site logistics.
+ Manage visitor experience initiatives, access card requests, and Hub branding materials.
+ Support facility-related activities to ensure a smooth workplace experience.
+ Track Hub budgets, expenditures, and financial allocations.
+ Maintain budget monitoring tools and support financial reporting activities.
+ Participate in budget reviews and P&L; discussions to ensure financial accuracy.
+ Maintain accurate headcount records, organizational data, and cost center allocations.




+ Support onboarding and offboarding administrative processes.
+ Generate regular headcount reports and employee data updates.
+ Support stakeholders with PO creation and procurement processes.
+ Maintain PO tracking systems and documentation.
+ Coordinate with vendors and internal stakeholders to ensure timely invoice and payment processing.
+ Coordinate Hub off-sites, team-building activities, and employee engagement initiatives.
+ Manage vendors, logistics, POs, invoices, and attendance tracking for events.
+ Support community programs and maintain employee communication channels.
+ Coordinate onboarding logistics, workspace preparation, technology setup, and orientation sessions.
+ Manage welcome kits, company merchandise, and inventory tracking.
+ Ensure a positive and seamless onboarding experience for new employees.
+ Support leadership meetings through agenda preparation, note-taking, and follow-up actions.
+ Maintain operational documentation, communication lists, and reporting tools.
+ Ensure Business Continuity Plan (BCP) compliance and coordination activities.
+ Monitor hybrid work attendance and support workspace planning initiatives.
+ Build strong partnerships across functions including Digital, People & Culture, Workplace Experience, HSE, and other Hub stakeholders.
**About You**
**Experience**
+ 2-3 years of experience in administrative operations, office coordination, workplace services, or a similar support function.
+ Experience managing budgets, purchase orders, vendor relationships, and administrative processes.
+ Demonstrated experience supporting onboarding activities and cross-functional coordination.
+ Experience in

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