Are you an organized, detail-oriented professional with exceptional English communication skills and a passion for operational excellence? We are seeking a full-time Executive Assistant based in LATAM or South Africa to support the leadership team of a growing, patient-focused U.S. dental practice!

C1 ENGLISH LEVEL IS REQUIRED.

Job Details at a Glance

- Job Title: Executive Assistant (Dental Practice)
- Job ID: ERIKYL1
- Industry: Dental / Healthcare
- Location: LATAM / South Africa
- Job Status: Full Time
- Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM (PST)
- Salary: $10 – $12 per hour (Paid bi-weekly)

About the Client

Our client is a growing, patient-focused dental practice based in the United States, committed to delivering high-quality care and an exceptional experience for every patient. Grounded in values of humility, professionalism, integrity, and efficiency, the practice relies on robust operational systems and strong executive support to maintain smooth, daily operations.

About the Role

As the practice continues to expand, this role is designed to streamline administrative functions, strengthen communication workflows, and support executive leadership. You will manage professional and personal calendars, handle executive email triage, assist with bi-weekly payroll reporting, and maintain organized digital records—ensuring zero friction and complete accuracy across daily tasks.

- Calendar & Schedule Management: Manage complex professional and personal calendars for the CEO and his wife with 100% accuracy. Proactively resolve conflicts, send reminders,



and coordinate time-sensitive scheduling requests.
- Email & Communication Triage: Organize, triage, and draft professional responses to emails on behalf of executives; flag priorities, maintain inbox cleanliness, and drive timely follow-ups.
- Administrative & Back-Office Support: Maintain digital file structures, support internal operational tasks, and prepare summaries, reports, and administrative templates.
- Payroll Assistance: Assist with accurate, on-time bi-weekly payroll processing; cross-check hours/data, verify compliance, and deliver Monday payroll reports directly to the CEO (flagging any team members exceeding 5 hours of overtime).
- Operational Reliability: Maintain uninterrupted availability during U.S. Pacific business hours, using backup power/internet solutions to safeguard data security and workflow continuity.

Qualifications & Skills

- Experience: 3+ years of experience as an Executive Assistant, Administrative Virtual Assistant, or similar support role.
- Flawless Communication: Fluent, professional written and spoken English skills.
- Calendar & Email Mastery: Proven track record of error-free calendar management and proactive email organization.
- Tech Proficiency: Hands-on experience with Google Workspace (Docs, Sheets, Gmail, Calendar), CRMs, and payroll management software.
- Detail & Trust: High attention to detail, strong problem-solving abilities, absolute reliability, and strict adherence to confidentiality.

Preferred Qualifications

- Prior administrative support experience within the healthcare or dental industries.

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📌 Executive Assistant (Dental Practice) (Job ID: ERI (Colombia)
🏢 InsideOut
📍 Colombia