TERMS OF REFERENCE
Accounts Payable Specialist

DEPARTMENT Accounting and Finance
REPORTS TO Controller
WORK ARRANGEMENT Remote; supporting multiple U.S.-based companies
EMPLOYMENT TYPE Full-time
LANGUAGE REQUIREMENT Professional working proficiency in English and Spanish

1
POSITION PURPOSE

The Accounts Payable Specialist is responsible for accurate and timely accounts payable processing across assigned companies. The role owns the day-to-day AP workflow from document review and coding through approval follow-up, payment support, vendor reconciliation, and month-end close. The Specialist must communicate clearly in English and Spanish, maintain complete supporting documentation, and apply consistent controls in QuickBooks Online Advanced (QBO).

2
SCOPE OF WORK AND KEY RESPONSIBILITIES

Invoice and bill processing
• Review invoices and supporting documents for completeness, accuracy, appropriate approval, correct vendor, and duplicate risk before entry.
• Enter bills, vendor credits, and related AP transactions in QBO using the correct company, vendor, date, amount, account,



class, location, and other required dimensions.
• Apply the established transaction treatment for bills and expenses, including capitalization and below-the-line thresholds when applicable.
• Confirm that supporting documentation is attached to the related QBO transaction and that descriptions are clear enough for review and audit purposes.
• Maintain an organized queue of invoices awaiting information or approval and follow up promptly with the appropriate owner.

Vendor management and account maintenance
• Set up and maintain vendor records using approved information and required tax documentation, including W-9 forms when applicable.
• Review vendor statements, research missing invoices or credits, and resolve discrepancies with vendors and internal company contacts.
• Maintain accurate payment terms, contact details, tax settings, and vendor naming conventions while preventing duplicate ve

📌 Bookkeeper (Colombia)
🏢 Platform Partner Holdings
📍 Colombia