The RFP Specialist owns the end-to-end solicitation process, from finding and qualifying opportunities through submission and follow-up. This includes RFPs, RFIs, RFQs, ITBs, tenders, and informal bids. The role works closely with Sales, Sales Engineering, Product, Marketing, Legal, and leadership to deliver high-quality, compliant, and on-time responses. The idóneo candidate is organized, detail-oriented, and able to turn complex information into clear, persuasive content in English.
Key Responsibilities and Duties
- Opportunity Sourcing and Qualification
- Proactively source and monitor upcoming and released RFPs, RFIs, RFQs, and bids through portals, subscription tools, and market intelligence.
- Qualify opportunities based on fit, scope, pricing potential, timelines, and strategic alignment.
- Serve as a primary point of contact for RFP intake and internal distribution.
- Deliver qualified RFPs to Sales Engineering/leadership for bid/no-bid decisions.
- Monitor market trends, competitor activity, and upcoming contract expirations.




- Build and maintain relationships with procurement officers, purchasing departments, and channel partners.
- Proposal Development
- Review solicitation documents to identify requirements, submission instructions, deadlines, compliance needs, and evaluation criteria.
- Schedule and lead kickoff meetings with Sales and subject-matter experts to align on strategy, requirements, and timelines.
- Partner with Sales, Product, and Marketing to craft strong, customer-focused responses.
- Draft, edit, and format proposal content for clarity, consistency, and compliance.
- Identify Certificates of Insurance (COI), required forms, and other supporting documents.
- Track amendments, questions and answers, and changes to solicitation requirements.
- Participate in draft and final reviews and incorporate feedback into final submissions.
- Manage multiple proposals at once, prioritizing deliverables in a fast-paced, deadline-driven environment.
- Sub

📌 RFP Specialist (Colombia)
🏢 Zonar Systems
📍 Colombia