Job Title: Senior Commercial Leasing Coordinator (Contract)

Position Type: Contract Position

Work Schedule: Remote; Full-Time, 8:30 AM – 5:30 PM PST

What Success Looks Like

- You confidently push back when something doesn't look right, whether in a lease, a deal term, a CAM calculation, or a business decision
- You're comfortable navigating complex commercial lease terms and tough negotiations while protecting ownership interests
- You naturally identify risks, gaps, discrepancies, and opportunities within complex lease documents and financial provisions
- You can clearly explain complex lease language and financial obligations to Portfolio Managers, ownership, and other stakeholders
- You're a go-to resource for your team on commercial lease interpretation, documentation, and administration
- You take pride in bringing structure, accuracy, and resolution to complex leasing situations
- You can independently work through lease-related issues, research the underlying documentation, and recommend a clear path forward

Key Responsibilities

- Own the full commercial leasing process from LOI through lease execution, ensuring accuracy, compliance, and timely delivery
- Review, analyze, redline, and negotiate Letters of Intent (LOIs) and lease documents to protect company and ownership interests
- Review and interpret complex commercial lease provisions, including rent, escalations, CAM/Operating Expenses, insurance, taxes, options, assignments, amendments, and other tenant and landlord obligations
- Oversee the preparation, execution, and management of leases, amendments, assignments, renewals, notices, and other lease-related documents
- Serve as the internal subject matter expert on lease interpretation, advising Portfolio Managers on complex terms, obligations, risks, and discrepancies
- Prepare and maintain accurate lease abstracts, critical dates, financial terms, and other lease data within systems such as Yardi
- Review CAM and Operating Expense provisions and support reconciliations, audits, and tenant recovery calculations, ensuring they align with lease requirements
- Lead or support tenant renewal discussions and negotiations, ensuring alignment with ownership objectives and appropriate risk mitigation
- Manage and track lease documentation, execution status, key milestones, critical dates, and billing activity across the portfolio
- Coordinate lease-related billing and ensure financial accuracy in collaboration with property management, accounting, and other internal stakeholders
- Identify discrepancies between lease language, billing, accounting records, and supporting documentation and work with stakeholders to resolve them
- Provide reporting and insights to leadership and ownership on lease activity, financial obligations, risks, and portfolio performance
- Communicate directly with ownership and external stakeholders regarding lease strategy, risks, interpretation, and execution
- Support and mentor team members, setting standards for quality, consistency, and accountability within the leasing function

Qualifications

- 5+ years of experience in U.S. commercial lease administration,



commercial property management, or a closely related commercial real estate function
- Demonstrated hands-on experience working with U.S. commercial leases is required
- Experience performing or supporting CAM reconciliations and operating expense audits
- Experience working with U.S. commercial properties such as office, retail, industrial, or other commercial asset types
- Strong expertise in reviewing, analyzing, redlining, and negotiating commercial leases and LOIs
- Strong understanding of commercial lease structures, including NNN, gross, and modified gross leases
- Strong understanding of CAM/Operating Expense provisions, tenant recoveries, pro-rata shares, expense caps, exclusions, gross-ups, and reconciliation requirements
- Hands-on experience with lease abstraction, lease administration, and maintaining accurate lease data and critical dates
- Proven ability to manage the full lease lifecycle independently, from LOI through execution and ongoing administration
- Experience reviewing lease amendments, assignments, renewals, notices, and other lease-related documentation
- Experience working with ownership, senior stakeholders, property management, accounting, and other cross-functional teams
- Hands-on experience with lease management systems (Yardi preferred)
- Excellent written and verbal English communication skills, with the ability to clearly explain complex lease terms
- Strong attention to detail, organizational skills, and ability to manage multiple priorities in a remote environment
- Confidence in leading conversations, providing guidance, identifying risks, and pushing back when necessary

Nice-to-Haves

- Experience with California commercial leases or California commercial property
- Experience reviewing lease financials against accounting records, invoices, and supporting documentation
- Experience drafting or modifying lease-related documents and correspondence
- Familiarity with DocuSign or similar e-signature platforms
- Experience supporting or mentoring team members in a leasing or property management environment
- Exposure to portfolio-level reporting, lease analysis, or leasing strategy
- Experience with additional lease management or real estate systems such as MRI, CoStar, Visual Lease, ProLease, or similar platforms

About Windsor

At our core, we are our people. We want talented teammates with whom we can work and win together. We strike a balance on speed and accuracy, owning our work through responsibility and delegation versus collaboratively relying on each other as a high-trust team, and solidifying procedures and establishing new ones.

We know employees may leave our company over time, but we want to create an environment so amazing that it never crosses your mind.



But if you do leave, we want you to know the value of the skills and development gained at Windsor so you can continue to thrive. With the best people both doing our own work and chipping in to make Windsor and each other better, Windsor can continue to thrive and grow, which creates more opportunities for everyone to develop.

Our Service

In an adecuado world, tenants would pay their rent on time, buildings would never have any issues, and the building owners could ride off into the sunset. The world isn't ideal. Rents are late. Things break. Help is needed. That is where we step in. Windsor provides a white-glove service so owners can still ride off into the sunset.

Windsor Growth

Our reputation drives our growth. Our growth has been driven by 100% word-of-mouth referrals from happy clients and vendors. It is a testament to our collective, quality output and a testament to the staff we hire. Windsor was recognized in the Top 100 Fastest Growing Companies in the Bay Area in 2025, 2024, 2023 and 2022.

Other Fun Facts About Windsor Management

- We care A LOT about investing in our teams! For the last two years (2024-2026), we were certified as a Great Place to Work !
- We’re growing! We won Top 100 Fastest Growing San Francisco Businesses by the SF Times in 2022, 2023, 2024, and 2025.
- We're in the honor roll! Due to our growth for the last four years, we are now recognized in the San Francisco Business Times’ Honor Roll!
- Our growth has been organic! We have grown 100 percent through word of mouth! We invest in our team so they can then invest in our clients! Happy clients have referred other happy clients!
- We are female-founded and owned! We are recognized as the Top 100 Female-Owned San Francisco Businesses by the San Francisco Business Times for the last four years (2022, 2023, 2024, 2025).
- We care A LOT about investing in our teams! For the last two consecutive years, we were certified as Great Place to Work 2024 – 2026!
- We are also on Fortune’s Best Small Workplaces in the country Fortune Best Small Workplaces™ 2026 | Great Place To Work®, and we are recognized as the best in the Bay Area Fortune Best Workplaces in the Bay Area™ 2026 | Great Place To Work®.
- We’re growing! We won Top 100 Fastest Growing San Francisco Businesses by the SF Business Times from 2022-2025.
- We're in the honor roll! Due to our growth for the last four years, we are now recognized in the San Francisco Business Times’ Honor Roll!

Note to Candidates

We have an extensive interview process—and that's by design. Our success is no accident - it is due to the collective effort and talents of our team. We carefully select who we add to the team, and our interview process reflects that. This may result in an interview process that spans weeks.

As part of our hiring process, all candidates are asked to complete the Windsor Assessment.

Unfortunately, due to the high volume of candidates, we cannot get back to everyone. However, we assure you that all applications are reviewed.

This position is offered on a contract basis only.

📌 Senior Commercial Leasing Coordinator (Colombia)
🏢 Windsor Management
📍 Colombia