Accounting Coordinator – Accounts Payable & Bookkeeping (QuickBooks Online)

Company: Genesis Prime Group / Genesis Fortune
Location: Remote – Colombia
Employment: Full-Time (40 +/- hours per week)
Contract Type: Independent Contractor
Language: English and Spanish preferred

About Us

Genesis Prime Group and Genesis Fortune are Miami-based companies specializing in construction, engineering, and general contracting throughout South Florida.

We are seeking a detail-oriented, organized, and experienced Accounting Coordinator to manage accounts payable, bookkeeping, bank reconciliations, and construction project accounting for both companies.

This is a long-term remote position with opportunities for professional growth.

Key Responsibilities

Accounts Payable

- Enter, review, and organize vendor bills in QuickBooks Online.
- Verify invoices against purchase orders, contracts, and supporting documentation.
- Prepare ACH vendor payments for management approval.
- Monitor outstanding bills and payment due dates.
- Reconcile vendor statements and resolve discrepancies.
- Maintain accurate vendor records and supporting documents.

Banking and Bookkeeping

- Review and categorize bank and credit card transactions.
- Verify deposits, check images, and payment information before matching transactions.
- Perform monthly bank and credit card reconciliations for both companies.
- Identify and investigate duplicate, missing, or incorrectly categorized transactions.
- Maintain accurate accounting records in QuickBooks Online.

Construction Accounting





- Assign expenses to the correct construction projects.
- Track subcontractor invoices, payments, and purchase orders.
- Monitor project expenses against budgets.
- Maintain subcontractor documentation, including W-9s, insurance certificates, and lien waivers.
- Assist with project cost and profitability reports.

Financial Reporting

- Prepare weekly accounts payable reports.
- Assist with monthly financial closing.
- Prepare monthly profit-and-loss reports for management review.
- Coordinate with the accounts receivable coordinator and management.
- Maintain organized financial documentation.

Qualifications

- Minimum 3 years of bookkeeping or accounting experience.
- Strong proficiency with QuickBooks Online (required).
- Experience with bank and credit card reconciliations.
- Knowledge of U.S. accounting practices.
- Construction accounting or job costing experience strongly preferred.
- Proficiency in Microsoft Excel.
- Strong attention to detail and organizational skills.
- Ability to work independently and maintain confidentiality.
- English and Spanish communication skills preferred.

What We Offer

- Full-time remote opportunity.
- Stable, long-term working relationship.
- Consistent workload supporting two established businesses.
- Opportunity to take on additional accounting responsibilities as the companies grow.

Important

The Accounting Coordinator will prepare vendor payments and supporting documentation. Final payment authorization will remain with company management.

Job Types: Full-time, Part-time

Work Location: Remote

📌 Accounting Coordinator – Accounts Payable & Bookkeeping (QuickBooks Online) (Colombia)
🏢 Genesis Fortune
📍 Colombia