We are looking for an organized, proactive, and detail-oriented Office Operations Coordinator to manage day-to-day operations and ensure smooth communication, scheduling, documentation, and follow-up across multiple projects.

The adecuado candidate is someone who stays focused, takes ownership, and makes sure nothing falls through the cracks.

Key ResponsibilitiesCommunication & Coordination

- Support field staff by answering questions and providing drawings, documents, and other information needed on site.
- Communicate regularly with contractors and project teams regarding outstanding needs, documentation, and follow-ups.
- Serve as a central point of contact between field staff, contractors, clients, and internal teams.
- Ensure all parties remain aligned on project requirements and next steps.

Scheduling & Documentation

- Coordinate and ensure daily schedules are fully covered.
- Collect required field documentation, including NCRs and RFIs, as they arise.
- Follow up promptly on missing or outstanding documents.

Reports & Follow-Up

- Track outstanding reports and follow up with team members to ensure timely submission.
- Review incoming reports for completeness and quality.




- Return reports that do not meet required standards for correction.
- Upload finalized reports into the appropriate software system.
- Track open issues requiring additional review or approval and follow up until they are resolved.

Project Oversight

- Review scheduled work to identify inspections or tasks that may be overlooked.
- Monitor the overall requirements and status of each project.
- Follow up on outstanding items to ensure deadlines and project requirements are met.

Requirements

- Strong organizational skills and excellent follow-through.
- Highly focused, proactive, and results-oriented.
- Clear and professional communication skills by phone, text, and email.
- Ability to manage multiple projects, people, and deadlines simultaneously.
- Strong attention to detail.
- Ability to work independently and take ownership of responsibilities.
- Experience in construction, inspections, project coordination, or a fast-paced office environment is a plus.
- Familiarity with inspection processes and construction documentation is a plus.

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📌 Inspection Coordinator (Bogotá)
🏢 O-Max Staffing
📍 Bogotá