We are looking for an organized, proactive, and service-oriented Office Coordinator to support our People & Engagement team and ensure the smooth day-to-day operation of our office.In this role, you will contribute to a positive employee experience by coordinating administrative activities, supporting onboarding processes, organizing internal events, managing vendor relationships, and assisting with office facilities and workplace initiatives.The adecuado candidate is detail-oriented, communicates effectively, and enjoys creating an organized, welcoming, and efficient workplace. This person will collaborate with multiple internal teams and external service providers to ensure administrative processes run smoothly and employees receive timely support.Key ResponsibilitiesAdministrative SupportProvide administrative support to the People & Engagement team, including calendar management, meeting coordination, correspondence, documentation, and task follow-upCoordinate meetings, prepare materials, support internal communications, and assist with administrative projectsMaintain accurate and organized records related to office administration, onboarding, events, vendors, and expensesSupport additional administrative activities and projects assigned by People & Engagement or site leadershipOnboarding & Employee ExperienceWelcome new hires and coordinate first-day logistics to ensure a smooth and positive onboarding experiencePrepare workspaces, coordinate office access, organize welcome materials, and support office orientationCollaborate with HR, Talent Acquisition, IT, Training,



and hiring managers to ensure onboarding activities are completed on timeSupport initiatives that promote employee engagement, workplace connection, and a positive company cultureEvents, Engagement & RecognitionAssist in planning and coordinating company events, employee celebrations, team gatherings, wellness activities, trainings, and internal meetingsSupport employee recognition programs, including logistics, communications, materials, and trackingCoordinate with internal teams and external vendors to ensure activities are delivered on time and within budgetContribute ideas to strengthen employee engagement and workplace cultureVendor & Facilities CoordinationCoordinate with vendors, service providers, building administration, maintenance teams, and suppliersSupport vendor onboarding, service scheduling, invoice tracking, and issue resolutionMonitor service quality and elevate facilities, maintenance, or vendor‑related concerns when necessaryMaintain professional communication and accurate documentation of vendor interactionsCollaborate with Finance, Operations, and People teams on vendor‑related administrative processesCustomer Service & CommunicationProvide professional and responsive support to employees, visitors, candidates, vendors,



and guestsServe as a welcoming representative of the office and company cultureRespond to office‑related inquiries and communicate relevant updates, reminders, and announcementsHandle confidential information with discretion and professionalismRequirementsDegree in Business Administration, Administrative Management, or a related field1-2 years of experience in administrative support, office coordination, facilities management, or a similar roleStrong organizational, planning, and time-management skillsExcellent attention to detail and the ability to manage multiple tasks and prioritiesStrong customer service and interpersonal communication skillsExperience coordinating vendors, service providers, office logistics, or administrative processesProactive problem‑solving skills and the ability to work collaboratively with different teamsBasic to intermediate proficiency in Microsoft Excel or Google Sheets, email, calendar management, and workplace communication toolsAbility to handle confidential information responsiblyEnglish proficiency at the B1-B2 levelNice to HaveExperience supporting employee onboarding, engagement initiatives, or corporate eventsBasic knowledge of purchasing, invoicing, accounting processes, or ERP systemsFamiliarity with Occupational Health and Safety (SST) proceduresExperience coordinating office facilities, maintenance, or workplace servicesBenefitsFlexible PTOTenure BonusVisual BonusReferral BonusBirthday PTOPrepaid Medical InsuranceMonthly allowance for snacksWellness InitiativesBreakfast and lunch once per weekPet friendly officesFree on-site parkingCareer DevelopmentEnglish Language SessionsPartnerships & Discounts#J-18808-Ljbffr

📌 Office Coordinator (Risaralda)
🏢 Provana
📍 Risaralda