The Accounting Associate 2 is responsible for processing and maintaining accurate accounts payable transactions, with a primary focus on high-volume bill entry, coding, approval routing, and vendor account management. The role requires accurately coding invoices across multiple entities, locations, and cost centers while maintaining complete supporting documentation. The position also supports vendor inquiries, reconciliations, period-end activities, and audit requests while following established procedures and escalation guidelines.
Job Description
- Enter high volumes of vendor bills in Bill.com accurately and on schedule.
- Code bills to the correct entity, department, and general ledger account.
- Attach complete supporting documentation to each bill.
- Verify bill totals, dates, terms, and remittance details before entry.
- Identify and prevent duplicate bill entries.
- Route bills through established approval workflows and monitor pending approvals.
- Maintain accurate and complete bill records.
- Monitor and clear the Bill.com inbox and assign incoming bills to the appropriate company.
- Split, rename, and organize incoming documents to ensure each bill is properly documented.
- Determine the appropriate entity and location for each bill using documented coding rules.
- Maintain correct treatment across multiple entities and locations.
- Flag bills when the entity or location cannot be determined from the available documentation.
- Reconcile vendor statements to the accounts payable subledger.
- Identify missing, duplicate, or incorrectly assigned bills.
- Research and resolve vendor account and billing discrepancies.
- Respond professionally to vendor payment-status inquiries.
- Track credits and rebills through resolution.
- Ensure the bill queue is fully entered and accurately cut off at period-end.
- Provide supporting documentation for audit and internal review requests.
- Assist with other accounts payable and accounting activities as assigned.
- Follow