We’re looking for a Full-Time Bookkeeper to manage the day-to-day accounting and financial operations of a U.S.-based company specializing in Italian furniture, kitchen cabinets, bathrooms, and closets.

The company operates multiple business entities, including showrooms, a warehouse, an office, and an installation division. This role involves maintaining accurate financial records across these businesses, managing transactions in QuickBooks Online, performing reconciliations, processing payroll, preparing Sales Tax filings, and supporting monthly accounting procedures.

The idóneo candidate has solid experience with QuickBooks Online and U.S. bookkeeping practices, excellent attention to detail, and the ability to independently manage recurring accounting responsibilities.

The selected candidate will work closely with the company's external accountant, who will provide guidance on company-specific processes and maintain accounting oversight.

Responsibilities

- Review and maintain accurate financial records across multiple companies using QuickBooks Online.
- Review existing transactions and record missing deposits, debits, credit card expenses, and other financial activities.
- Verify invoices, bills, customer payments, and checks, following up on missing information when necessary.
- Perform monthly bank account and credit card reconciliations, identifying discrepancies and making necessary adjustments.
- Review and reconcile accounts receivable, outstanding invoices, and accounts payable.
- Prepare monthly payroll checks, schedule payroll liability payments,



and verify payroll records.
- Prepare monthly Sales Tax reports and returns, coordinating reviews, approvals, filing, and payments with management.
- Process invoice adjustments and record intercompany fund transfers.
- Complete monthly accounting closing procedures, including reviewing financial statements, investment accounts, depreciation, loans, client deposits, and other balance sheet accounts.
- Download, organize, and maintain monthly bank, credit card, investment, and loan statements.
- Review accounting classifications, reconcile financial discrepancies, and ensure accurate transaction records.
- Maintain vendor and contractor documentation, including W-9 forms.
- Support employee onboarding documentation, including W-4 and I-9 forms, payroll setup, and QuickBooks Online user access.
- Track client storage fees and prepare monthly payment requests.
- Maintain monthly records of employee and referral commissions.
- Reconcile government fees and supplier payments against allocated sales costs.
- Process payments to international suppliers, including Italian vendors, through the designated payment platform.
- Maintain subcontractor insurance records and related documentation.




- Coordinate with management and the external accountant to ensure financial information is accurate, complete, and up to date.
- Assist with additional bookkeeping, reporting, and accounting-related administrative tasks as needed.

Requirements

- Advanced English , both written and spoken, with the ability to communicate by email and understand U.S. accounting terminology.

- Previous professional experience in bookkeeping or accounting for U.S.-based companies.
- Strong proficiency in QuickBooks Online is required.
- Solid understanding of U.S. bookkeeping practices and financial recordkeeping.
- Proven experience with bank reconciliations, credit card reconciliations, accounts payable, and accounts receivable.
- Experience with payroll processing and payroll liabilities.
- Knowledge of U.S.

Sales

Tax preparation and filing procedures.

- Experience with monthly accounting closings, financial adjustments, and reconciliations.
- Familiarity with U.S. tax and employment documentation, including W-9, W-4, I-9, and 1099 forms.
- Ability to manage accounting records for multiple companies or business entities.
- Strong organizational skills, accuracy, and attention to detail.
- Ability to manage recurring deadlines and work independently.
- Professionalism and discretion when handling confidential financial information.
- Experience with inventory, supplier payments, or accounting in furniture, construction, or related industries is highly valued.

📌 Full Time Bookkepper (Colombia)
🏢 Mate&Work
📍 Colombia