Admissions & Processes Coordinator

Oolloo Education · Remote (Colombia) · Full-time

About us

Oolloo Education is an ICEF-accredited international education consultancy with teams in Colombia and Australia. We guide students from Latin America through their study-abroad journey, from choosing a program to arriving at their destination.

About the role

Think of Oolloo as a company with a sales floor and a production floor. Our commercial team sells. You are the production floor: you take every student who says yes and make sure their admission and visa process is completed correctly and on time.

You will work with a visa-processing partner and AI tools such as Claude that handle part of the heavy workload. Your job is to run the process, check its quality and keep students informed.

You will also help us rebuild the area. Our processes team is being restructured, so part of your role is to document and organise the processes we have today, and to set up the area in our CRM (currently Clientify) so that every file, task and deadline is tracked in a clear and consistent way.

What you will do

- Apply students to their selected institutions and follow each admission through to the offer and enrolment.
- Agree the visa strategy for each student with the commercial team.
- Coordinate with our external visa-processing partner and our registered migration partners. You will not give migration advice; regulated advice goes through registered agents.
- Review documents and applications before they are lodged, and make sure nothing is missed.




- Keep students and their families informed on requirements, documents and deadlines.
- Document and organise our current admission and visa processes into clear, repeatable procedures.
- Configure and maintain the area in our CRM (fields, tasks, stages and workflows) and track every file until it closes.
- Support every Oolloo team and program with the process side of their work, including new destinations and new programs.
- Flag problems early and suggest improvements to our processes.

What we are looking for

- Technical or university degree.
- At least 1 year of experience in admissions, visas, student services, operations or a similar process-driven role.
- English level B2 or above, written and spoken.
- Very organised, detail-oriented and reliable with deadlines.
- Experience documenting processes and configuring a CRM (Clientify or similar) is a strong plus.
- Comfortable with digital tools and curious about working with AI, including Claude.
- Clear, warm communication with students and families.
- Experience in international education or study-abroad is a plus.

What we offer

- Indefinite-term employment contract with Oolloo S.A.S.
- 100% remote, 40 hours per week.
- Fixed monthly salary according to experience, plus the legal connectivity allowance.
- Bonus for every approved visa.
- Group, quarterly and permanence bonuses.
- A small, collaborative team in a growing company with new programs and destinations.

How to apply

Send your CV and a short note on why this role fits you (in English) to [email protected]

📌 Admissions & Processes Coordinator (Colombia)
🏢 Oolloo Education
📍 Colombia