GCC Support – HSSEQ Document Administrator

Support the HSSEQ Document Governance team in delivering high-quality, audience-appropriate documentation. Responsibilities focus on administrative and document production activities, ensuring consistency in document structure, formatting, and version control.

Formatting

- Format a variety of HSSEQ documents, including but not limited to policies, procedures, guidelines, work instructions, job safety analyses (JSAs), workflow diagrams, and forms.
- Use approved and branded templates to ensure consistency in layout, structure, and presentation prior to publication.
- Proofread and format documents prior to publication to ensure quality and consistency.
- Ensure consistency in document structure, formatting, and visual presentation.
- Support quality checks to ensure documents are polished and professional.
- Apply advanced/proficient level Microsoft Word skills, including effective use of styles, headings, pagination, tables, and cross-referencing. Demonstrate working knowledge of Excel, PowerPoint, SharePoint, and Teams. Experience with Visio is considered an asset.

Document Administration and Control

- Apply document control practices to ensure HSSEQ documentation is properly maintained and version-controlled.
- Assign and maintain document numbers and revision numbers in accordance with established document control conventions.
- Track document updates and revisions, as required.
- Maintain organized document folders within Teams/SharePoint environment with original and revised versions properly identified.




- Ensure documents are proofread and formatted in both languages in alignment with document update schedules.

Translation (English French support)

- Provide initial English-to-French translation support for bilingual document readiness; French-to-English may also be required but not typical.

WSP is one of the world's leading engineering, consulting, and professional services firms. Our purpose is to shape the communities of tomorrow through innovative, sustainable, and high-impact projects.

Position Purpose

Support the HSSEQ Document Governance team in delivering professional, audience-appropriate documentation by providing document formatting, quality control, document administration, version management, and bilingual document support. This role ensures that all documentation complies with corporate standards, branding requirements, and document control procedures.

Why Choose WSP?

- Join a globally recognized organization known for technical excellence and innovation.
- Collaborate with international teams across diverse business functions.
- Access opportunities for professional growth and career development.
- Work in a versátil and inclusive environment that values collaboration and continuous improvement.




- Contribute to projects and initiatives that support safety, quality, sustainability, and operational excellence.
- Be part of an organization committed to digital transformation and innovative ways of working.

Key Responsibilities

- Document Formatting & Quality Assurance
- Format a wide range of HSSEQ documentation, including:
- Policies
- Procedures
- Guidelines
- Work Instructions
- Job Safety Analyses (JSAs)
- Workflow Diagrams
- Forms and Templates
- Apply approved corporate and branded templates to ensure consistency in layout, structure, format, and presentation.
- Proofread and format documents prior to publication to ensure professionalism, accuracy, and consistency.
- Ensure high standards of document quality and visual presentation.
- Perform document quality reviews to verify formatting compliance and readability.
- Maintain consistency in document structure across all documentation types.
- Utilize advanced Microsoft Word capabilities, including:
- Styles and Templates
- Headings
- Pagination
- Tables
- Cross-Referencing
- Table of Contents Management
- Support documentation activities using Microsoft Excel, PowerPoint, SharePoint, and Microsoft Teams.
- Assist with workflow diagrams and process documentation using Microsoft Visio when required.
- Document Administration & Control
- Apply document control best practices to ensure effective governance and maintenance of HSSEQ documentation.
- Assign and maintain document numbering and revision controls in accordance with

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