Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

We are a recruitment company that helps U.S.-based businesses grow by connecting them with top-tier virtual assistants and remote professionals from Latin America. We are committed to building reliable, long-term remote teams for our clients while creating amazing career opportunities across LATAM.

We are currently hiring a highly organized, proactive Executive Assistant to directly support our CEO and collaborate with our Operations and HR teams . If you're passionate about keeping things (and people) on track, love solving problems quickly, and thrive in a fast-paced environment — this role is for you.

Key Responsibilities

- Provide high-level administrative support to the CEO.
- Manage and organize executive calendars , schedule meetings, and ensure timely follow-ups
- Prepare internal and client-facing reports.
- Track and manage KPIs, SOPs , and other performance metrics
- Coordinate communications across internal teams and external stakeholders
- Support internal recruitment and onboarding processes when needed
- Follow up with leads and clients via email and phone
- Use tools such as Slack, HubSpot, Zoho CRM , and Google Workspace to streamline tasks.

Who You’ll Work With

- You will report directly to the CEO
- You’ll collaborate closely with:
- Operations team (for reporting and project updates)
- HR/Recruiting (for onboarding coordination)
- Marketing and Sales (for client follow-ups)

Tools You’ll Use

- Slack – team communication
- Google Workspace – docs, sheets, calendar management
- HubSpot / Zoho CRM – lead tracking and client interactions
- Notion or ClickUp – SOP and task tracking
- Zoom / Google Meet – meetings and calls

Requirements

- Minimum 2 years’ experience in a similar Executive or Administrative Assistant role supporting a CEO or executive-level leader




- Fluent English skills (C1+) – both spoken and written
- Solid experience with calendar management, reporting, and CRM tools
- Strong skills in organizing SOPs and tracking KPIs
- Highly proactive, detail-oriented, and excellent at multitasking
- Must have a reliable internet connection and access to a quiet, distraction-free workspace

Schedule & Compensation

- Full-time: 40 hours/week
- Schedule: Monday to Friday, 8:30 AM – 5:30 PM

What We Offer

- 100% remote work from anywhere in Latin America
- Career development plans and team support
- Access to training and tools
- Improve your English skills through real-world business communication
- Vacation benefits after 1 year of continuous employment
- Annual salary adjustment to stay competitive

How to Apply

- Your CV in English - spanish Cvs will automatically be declined
- Audio no longer than 3 minutes introducing yourself and explaining why you’re a great fit for the role. You can use vocaroo.com
- Deadline to apply: June 3rd, 2025

We look forward to meeting you

Seniority level

- Seniority level

Mid-Senior level

Employment type

- Employment type

Full-time

Job function

- Job function

Administrative
- Industries

Staffing and Recruiting

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📌 Executive Assistant to Chief Executive Officer (Colombia)
🏢 Virtual Talent Latam
📍 Colombia